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How much opportunity really exists in managing your meetings?

Estimate your opportunity and savings ential across sourcing, compliance, payment automation, invoice correction, and VAT reclaim — and see how HRS helps bring you secure these wins

Calculate my meeting spend and savings opportunity
meeting managers header image (1) (1)
Trusted by global enterprises. 35% of Fortune 500 companies book meetings with HRS.

Das Ergebnis

Meeting spend is one of the last big opportunities for double digit savings

For many companies, meetings and lodging account for a significant share of total travel and meeting spend. Yet meetings often still sit outside structured workflows — spread across emails, spreadsheets, disconnected suppliers, and manual approvals. That creates leakage, limited visibility, inconsistent compliance, and unnecessary administrative work. HRS helps turn that fragmented process into one connected, measurable workflow.

40%

Travel spend

is driven by meetings and lodging

70%+

Meetings

are simple and unmanaged

<30%

Adoption

of meeting strategies

Calculate your ROI

Your meeting spend has a hidden cost.

Most enterprises track T&E — but unmanaged meeting & event spend stays invisible. Find out exactly how much you're leaving on the table.

70%
of meetings are simple & under-managed
$7.5k
average cost per simple meeting
96%
of M&E spend is hotel costs
See how HRS works
Tell us your total T&E
Industry benchmarks estimate your meeting spend from this.
Total Annual T&E Spend
$
All travel, hotels, meals, transport
💼
Enter your T&E spend above
to see your results instantly.
↓
Here's how much simple meeting hotel spend is in your overall meeting spend
Simple & small meetings (count)
—
Total simple meeting spend
—simple meetings
↓
Your opportunity
Based on HRS platform performance benchmarks
—
Savings through…
Preferred hotel rates & compliance — 12% on hotel meeting spend
—
Efficiency gains through…
Fewer administrative hours for Meeting Planners, Accountants, and Contracts Processing
Total Estimated Annual Opportunity
$—
in direct savings annually
— hours
of administrative time freed up annually
across your meeting & travel program
Book a demo

All results are estimates.

Real opportunity

Control spend before it leaks

Control spend before it leaks

Bring sourcing, booking, and supplier access into one structured process, so planners see approved options, negotiated conditions, and policy-aligned choices from the start.

Increase compliance automatically

Increase compliance automatically

Show only approved suppliers, terms, and rates while supporting internal policy, duty of care, and sustainability objectives through a guided workflow.

Reduce payment and invoice effort

Reduce payment and invoice effort

Automate virtual payments, invoice collection, and correction workflows to save time and reduce errors. HRS states customers save an average of 86 minutes per invoice through line-by-line correction and automated sync of enriched data into expense systems.

Capture value beyond the booking

Capture value beyond the booking

Connect procurement, payment, and VAT reclaim to gain a fuller picture of realized spend and total savings potential.

From fragmented process to measurable results

Standardize sourcing and booking

Move from emails and spreadsheets to one structured workflow for meetings and group bookings.

Enforce compliance and improve visibility

Gain transparency across suppliers, rates, spend patterns, and sustainability performance while keeping bookings inside approved parameters.

3. Automate payment, invoice correction, and reclaim

Use virtual payments, invoice automation, enriched data sync, and reclaim workflows to convert operational efficiency into financial impact.

Interested in understanding your spend, savings, and real opportunity?

Talk to the HRS team about your current meeting setup, unmanaged spend, supplier strategy, and process gaps. We will walk you through where the biggest savings and efficiency levers are likely to be for your organization.

Request a meeting
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FAQs

Risposte a tutte le tue domande.

Intestazione

How is the savings estimate calculated?

The calculator uses your input on estimated total travel spend  to estimate total meeting spend and translates that into specific quantitative and qualitative returns via centralization, compliance, automation, and VAT reclaim opportunities.

‍

Intestazione

Do we need to replace our existing systems?

No. HRS emphasizes working with existing solutions and workflows, while adding real-time transparency, automation, and procurement-to-payment process support.

‍

Intestazione

Where do the biggest savings usually come from?

Typically from improved supplier control, reduced leakage, increased compliance, automated payment and invoice handling, and reclaim opportunities.

Intestazione

What happens after I request a meeting?

An HRS specialist reviews your calculator output with you and discusses the highest-impact opportunities for your meetings program.