Meetings
One place to manage meetings, end-to-end
Planning meetings and group travel shouldn't mean endless spreadsheets, phone calls, and email chains. With HRS you can bring your entire meetings workflow into one platform—from sourcing venues to reclaiming VAT. Book simple meetings or groups with ease, and finally get full visibility into every cent spent.
Status quo
Unmanaged meetings are costing you
Manual effort
Planners waste hours comparing venues by hand, chasing RFPs via emails, making follow-up phone calls, piecing together payments from past meetings, and correcting invoices manually.
Fragmented data
Data is scattered across departments and tech platforms, while most meetings are booked outside the program. This makes it very difficult to analyze total spend or identify optimization potential.
Wasted time
For every meeting or group booking you start from scratch. No standardized process, no approved vendor lists, terms and conditions are not accepted. These inefficiencies are costing you.
Unmanaged spent
Meetings and lodging make up 40% of travel spend. Yet 80% of meetings remain unmanaged. High leakage, low visibility. Average adoption rates for meetings and groups are as low as 20%.
Benefits
Turn invisible spend into instant value
Transform meetings and group bookings from your biggest blind spot into your smartest source of savings, compliance, and insights.
Ensure compliance without effort
Keep every meeting within your corporate policies—automatically. HRS ensures that only approved suppliers, terms, and rates are shown as booking options. This helps everyone to stay compliant with industry or internal regulations. Footprint calculations included. Offer a seamless booking experience to reduce compliance risks, increase duty of care, and hit your net-zero targets.
Total transparency, complete control
Get data on every part of your travel program—from procurement to payment. Our proprietary data delivers deep insights into spending patterns and supplier performance. So you can make confident, data-driven decisions that save you up to 15% with strategic procurement, meeting & groups consortia rates and automatically applied, pre-negotiated rates.
Streamline payments, save time
Enable payments with Virtual Credit Card payments for a seamless booking experience. Collect invoices automatically and save an average of 86 minutes per invoice with our line-by-line correction. Enriched Level 3 data syncs automatically with your expense systems. Reduce admin tasks, eliminate errors and ensure full compliance. For audit-ready books, on demand.
Why HRS
Meet the new way
It’s time to bring AI-powered insights and real-time transparency to meetings or group bookings. Compare global venues, access eco-friendly options, automate payments, and VAT reclaim—while using your existing solutions and workflow. From procurement-to-payment, for anything between a simple meeting to overnight group events.
Get to know meetings 2.0!
Products
Two platforms. One mission.
Combine strategic, data-driven program management and seamless booking in one platform.
HRS Copilot
Your AI-powered strategy
Built for travel and procurement leaders, Copilot turns data into decisions—optimizing savings, compliance, traveler experience, and your footprint. Get proactive recommendations you can act on with a click, keep all your ESG data in one place. For your smartest program yet.
HRS Connect
Your smart all-in-one platform
Manage lodging and meetings end-to-end. Let travelers book transient, groups, longstay and meetings. Connect shows only compliant options at the best rates. Plus, it automates payment and invoicing, while feeding expense and reclaim systems. All in one.
Success stories
Proof from your peers
See how leading companies are transforming travel with HRS.
The Road to Net Zero
Deutsche Telekom partnered with HRS to build a more efficient and sustainable lodging program. Using HRS’ digital platform and Green Stay Initiative, the company achieved a 31% reduction in CO₂ emissions per room night, 45% cost avoidance, and 95% online adoption. With clear goals to cut CO₂ emissions by 55% by 2030 and reach net zero by 2040, Deutsche Telekom continues advancing sustainable corporate travel.
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Data-Driven Transformation: How PwC Italy Reached 91% Online Adoption
PwC Italy overhauled its fragmented hotel booking process by partnering with HRS to build a structured, automated, and insight-based travel ecosystem. The initiative achieved 91% online adoption, streamlined compliance, and delivered measurable savings through data-driven transformation.
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EnBW AG’s path to climate neutrality
EnBW AG partnered with HRS to digitize and automate its lodging program using AI-powered insights and sustainable hotel prioritization. Through the Lodging-as-a-Service platform and the Green Stay Initiative, the company reduced CO₂ emissions by 28%, increased program adoption by 33%, and gained full transparency over lodging spend — supporting its goal of becoming climate-neutral by 2035.
Global strategic lodging procurement, sustainability & enhanced adoption
Groupe Adeo partnered with HRS to centralize procurement, increase program adoption, and reduce travel-related emissions. Through end-to-end lodging management, improved payment solutions, and sustainability-focused processes, the group achieved significant cost avoidance, an 84% adoption rate, a 10% CO₂ reduction per room night, and 98% VCC acceptance.
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How Ströer achieved 94% Hotel Program Adoption with HRS
Ströer partnered with HRS to relaunch its hotel travel management with an end-to-end platform that centralized spend, increased transparency, simplified booking and payment, and boosted compliance. The company achieved 94% online adoption, 7.5% savings, 97% digital payment adoption, and strong sustainability and quality metrics across its lodging program.
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Transform how you handle meetings
What if meetings had the same visibility, compliance, and savings as your lodging program? With HRS they do. Connect sourcing, booking, payment, and data in one unified process. See the full picture of your meeting spend and boost compliance automatically.
FAQs
All your questions, answered.
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How does Connect change the way we manage meetings & groups compared to today?
With HRS Connect, companies finally have one unified platform to manage all lodging categories — transient, longstay, meetings, and groups. For the latter in particular, this means moving away from fragmented email chains, spreadsheets, and manual processes into a structured, automated, and transparent workflow. From sourcing venues to booking and payment, every step is digitized. For procurement leaders, this translates into end-to-end visibility and control, while for bookers, it delivers a streamlined and intuitive experience that drives adoption across the company.
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What is the business benefit of managing meetings & groups in Connect?
The business case is clear: Connect centralizes all meeting activities, eliminates inefficiencies, and ensures compliance. Procurement teams gain transparency into total spend, while automation reduces manual workload for both planners and suppliers. Embedded policy enforcement ensures employees book within company guidelines, and sustainability metrics are available for every venue through the HRS Green Stay program. By consolidating meetings & groups with lodging into one ecosystem, companies achieve measurable cost savings, increased compliance, and tangible reductions in CO₂ emissions.
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How does Connect improve supplier management for meetings & groups?
Connect provides decision makers with a curated and policy-compliant supplier ecosystem. Instead of scattered sourcing and negotiations, companies define which suppliers are available for bookers, ensuring quality, compliance, and alignment with corporate strategy. Performance tracking is built into the platform, allowing procurement to evaluate suppliers based on response times, rates, and sustainability performance. Most importantly, companies can now bring meetings & groups into the same strategic supplier management framework as lodging, consolidating negotiations and driving stronger partnerships.
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How does Connect ensure traveler and booker adoption in meetings & groups?
The meetings & groups workflow in Connect is designed to be as intuitive as booking a hotel room. Bookers can search for venues based on company-approved filters, compare offers side by side in a structured dashboard, and finalize bookings with payment and compliance automatically applied. This simplicity removes the friction of manual sourcing and negotiation, while clear communication, in-platform tutorials, and “train-the-trainer” enablement ensure a smooth rollout across the organization. The result is high adoption rates without the need for complex training.
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Can we track meetings & groups spend alongside our lodging program?
Yes. One of Connect’s strongest differentiators is its ability to consolidate data across all lodging categories. Decision makers gain a holistic view of spend, supplier performance, and sustainability impact across transient, longstay, and meetings & groups. This unified reporting not only enables better contract negotiations but also provides the transparency needed for governance and budgeting. By breaking down the silos between meetings and transient travel, Connect gives companies true end-to-end visibility.