Lodging
One place to manage every stay, end-to-end
Transform the way your business handles transient and longstay bookings. Enhance efficiency, cut costs, improve compliance, and elevate the experience for everyone. From procurement to reclaim, all in one place.
Status quo
Why programs underperform today
Poor content to choose from
Traditional systems like GDS limit what travelers can actually book—with 75% of the supply being outside the GDS. Access to non-GDS net rates or other categories, such as longstay, is entirely missing. This makes it extremely challenging to optimize spend and satisfy travelers.
Compliance is an afterthought
Businesses need to meet new regulations all the time—from Scope 3 emissions to Supply Chain Acts, to extra duty of care in uncertain times. Regulatory checks often happen too late. Leakage across transient bookings, meetings, and project business further complicates compliance and risk management.
Painful payment process
Your team spends hours reconciling invoices, matching payments, chasing expense reports, reclaiming VAT. Often, errors creep in and money is left on the table. Without any built-in payment process, travelers or planners start using their personal credit cards.
Outdated and dispersed data
Because you are using multiple booking systems as well as offline processes, your data is scattered, non-existent or incomplete. That’s why your reporting is always out of date. This makes it almost impossible for you to manage budgets, take informed decisions, or hit your sustainability goals.
Failing travelers' expectations
Today’s travellers want digital self-service, an easy-to-use platform, the best results, and integrated payment options. Otherwise, they are quick to go off-program. Leaving you with compliance gaps, leakage, manual labor, and unmanaged spend.
Benefits
Level up your lodging program
HRS connects procurement, booking, payment, and reclaim in one place. The result? More negotiation leverage, improved duty of care, and happy travelers.
Added value,
additional savings
Stop overpaying. HRS combines top negotiated program rates with our advanced booking technology. Best value guaranteed. By searching multiple sources and rebooking automatically when prices drop, companies save up to 20% per stay. With up to 10% more availability.
Maximize compliance,
minimize risks
Forget manual checks. Travelers only see program-approved rates, plus all invoices are collected and corrected. For 100% coverage. CO₂ data is displayed at property level to help you make better choices and reduce your environmental impact by up to 12%. In a few clicks.
Raise satisfaction,
reach adoption
Offer your travelers and bookers personalized options, the most intuitive design, and the easiest payment process—from start to finish. Achieve up to 27% higher satisfaction rates and a 23% higher adoption rate for your program. Without ever changing your tech stack.
Why HRS
The smart way to manage stays
With HRS, both transient and longstay bookings are handled digitally, end-to-end, in one place. Offering countless advantages for travelers, bookers, planners, and accountants alike.
Streamline supplier negotiations
A fully digital procurement process manages the interaction between buyer and supplier from A to Z. Skip lengthy RFP cycles and manual follow-ups. Focus on strategic actions that drive value.
Turn paper savings into real ones
Negotiated rates mean nothing if no one books them. Our intuitive platform maximizes traveler adoption by making compliant booking easier and faster than ever. The result: satisfaction rises and so do savings, too.
Automate payment and reclaims
Benefit from a fully integrated pay-to-reclaim process. Convenient for travelers, easy to adopt for any team. Optimize your program with high spend visibility, credit card rebates and reclaimable VAT.
Products
Two platforms. One mission.
HRS helps your program to take off holistically: Strategize and execute changes with Copilot. Book lodging and meetings with Connect.
HRS Copilot
Your AI-powered strategy
Built for travel and procurement leaders, Copilot turns data into decisions—optimizing savings, compliance, traveler experience, and your footprint. Get proactive recommendations you can act on with a click, keep all your ESG data in one place. For your smartest program yet.
HRS Connect
Your smart all-in-one platform
Manage lodging and meetings end-to-end. Let travelers book transient, groups, longstay and meetings. Connect shows only compliant options at the best rates. Plus, it automates payment and invoicing, while feeding expense and reclaim systems. All in one.
Success stories
Proof from your peers
See how leading companies are transforming travel with HRS.
The Road to Net Zero
Deutsche Telekom partnered with HRS to build a more efficient and sustainable lodging program. Using HRS’ digital platform and Green Stay Initiative, the company achieved a 31% reduction in CO₂ emissions per room night, 45% cost avoidance, and 95% online adoption. With clear goals to cut CO₂ emissions by 55% by 2030 and reach net zero by 2040, Deutsche Telekom continues advancing sustainable corporate travel.
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Data-Driven Transformation: How PwC Italy Reached 91% Online Adoption
PwC Italy overhauled its fragmented hotel booking process by partnering with HRS to build a structured, automated, and insight-based travel ecosystem. The initiative achieved 91% online adoption, streamlined compliance, and delivered measurable savings through data-driven transformation.
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EnBW AG’s path to climate neutrality
EnBW AG partnered with HRS to digitize and automate its lodging program using AI-powered insights and sustainable hotel prioritization. Through the Lodging-as-a-Service platform and the Green Stay Initiative, the company reduced CO₂ emissions by 28%, increased program adoption by 33%, and gained full transparency over lodging spend — supporting its goal of becoming climate-neutral by 2035.
Global strategic lodging procurement, sustainability & enhanced adoption
Groupe Adeo partnered with HRS to centralize procurement, increase program adoption, and reduce travel-related emissions. Through end-to-end lodging management, improved payment solutions, and sustainability-focused processes, the group achieved significant cost avoidance, an 84% adoption rate, a 10% CO₂ reduction per room night, and 98% VCC acceptance.
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How Ströer achieved 94% Hotel Program Adoption with HRS
Ströer partnered with HRS to relaunch its hotel travel management with an end-to-end platform that centralized spend, increased transparency, simplified booking and payment, and boosted compliance. The company achieved 94% online adoption, 7.5% savings, 97% digital payment adoption, and strong sustainability and quality metrics across its lodging program.
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Elevate your lodging experience for everyone
Reinvent your whole workflow from procurement to reclaim with HRS. All while keeping your existing tech stack. Ready?
FAQs
All your questions, answered.
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What does HRS offer for corporate lodging programs?
HRS provides a fully managed, end-to-end lodging solution—covering sourcing, rate negotiation, booking, payment, compliance, and reporting. The platform is designed to deliver cost savings, sustainability, traveler satisfaction, and automation at scale.
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How is HRS different from traditional hotel sourcing or online booking tools (OBTs)?
Unlike manual or static hotel programs, HRS uses data-driven sourcing, ensures rates are bookable and visible to travelers, and delivers continuous optimization. It integrates seamlessly with your existing OBT or ERP, closing critical gaps in compliance, coverage, and cost control.
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What types of lodging does HRS support?
HRS covers all lodging categories:Transient business travelProject & LongstayGroup bookingsMeetings with overnight staysAll of this is consolidated into one program and interface for your teams and travelers.
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How does HRS ensure I always get the best price, availability, and policy compliance?
HRS uses a multisource content engine that combines GDS, non-GDS, chain-direct, and independent hotel inventory. Intelligent rate filtering, a recommendation engine, and automated rebooking ensure that travelers see only the most relevant, policy-compliant, and cost-effective options—maximizing adoption and savings.
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How broad is HRS’s hotel content coverage?
HRS aggregates over 2 billion rate impressions per year from global, regional, and local sources. This includes content from major chains, longstay apartments, independent hotels, and meeting venues—ensuring unmatched coverage across 190+ countries.