HRS for Transport & Logistics
Delivering efficiency in lodging and meeting management
HRS simplifies how logistics and transport companies manage travel — from booking to VAT reclaim. Whether it’s transient, longstays or group booking, simple meetings or large events. With HRS you gain total control, ensure compliance, and deliver comfort to crews who keep your business moving.
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Status Quo
Why lodging and meeting management hits a roadblock in logistics
Most travel programs can’t keep pace with the realities of transport and logistics. Here’s why lodging and meeting management slows you down today:
Missing flexibility
Crews, pilots, and drivers often need to book, cancel, or reschedule at short notice. But rigid tools and manual approvals turn simple adjustments into delays — impacting schedules and productivity.
No overview
When your workforce is constantly on the move, duty of care and compliance is critical. Without a centralized system, it’s hard to know who’s where and keep track — or to react fast to safety concerns.
Ignored needs
From layovers near airports to stays at rail hubs — your workforce needs accommodation that fits the route. Traditional hotel inventory is scarce or off-limits, so travelers have to book ad hoc at a high cost.
Why HRS
Build a travel program that goes the extra mile
HRS centralizes every aspect of lodging and meeting management. Automate booking, payment, and reporting in one place. A smart move for logistics and transport companies.
Compliance that moves with you
Automate policy enforcement and invoicing across global operations, with full audit trails. Know where your people are to ensure duty of care. 24/7.
Real-time visibility, real savings
Monitor travel spend across crews, shifts, and routes. HRS analytics highlight cost leaks and optimize supplier performance automatically.
Sustainability that scales
Report on emissions and energy use with certified Green Stay data, and meet environmental targets while running your travel program at full speed.
Success stories
Proof from your peers
See how leading companies are transforming travel with HRS.
The Road to Net Zero
Deutsche Telekom partnered with HRS to build a more efficient and sustainable lodging program. Using HRS’ digital platform and Green Stay Initiative, the company achieved a 31% reduction in CO₂ emissions per room night, 45% cost avoidance, and 95% online adoption. With clear goals to cut CO₂ emissions by 55% by 2030 and reach net zero by 2040, Deutsche Telekom continues advancing sustainable corporate travel.
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Data-Driven Transformation: How PwC Italy Reached 91% Online Adoption
PwC Italy overhauled its fragmented hotel booking process by partnering with HRS to build a structured, automated, and insight-based travel ecosystem. The initiative achieved 91% online adoption, streamlined compliance, and delivered measurable savings through data-driven transformation.
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EnBW AG’s path to climate neutrality
EnBW AG partnered with HRS to digitize and automate its lodging program using AI-powered insights and sustainable hotel prioritization. Through the Lodging-as-a-Service platform and the Green Stay Initiative, the company reduced CO₂ emissions by 28%, increased program adoption by 33%, and gained full transparency over lodging spend — supporting its goal of becoming climate-neutral by 2035.
Global strategic lodging procurement, sustainability & enhanced adoption
Groupe Adeo partnered with HRS to centralize procurement, increase program adoption, and reduce travel-related emissions. Through end-to-end lodging management, improved payment solutions, and sustainability-focused processes, the group achieved significant cost avoidance, an 84% adoption rate, a 10% CO₂ reduction per room night, and 98% VCC acceptance.
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How Ströer achieved 94% Hotel Program Adoption with HRS
Ströer partnered with HRS to relaunch its hotel travel management with an end-to-end platform that centralized spend, increased transparency, simplified booking and payment, and boosted compliance. The company achieved 94% online adoption, 7.5% savings, 97% digital payment adoption, and strong sustainability and quality metrics across its lodging program.
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Introducing Lodging & Meetings
Your holistic hub for lodging and meetings
Get ready to automate every step — from booking to expense to reclaim. HRS delivers the flexibility your teams need, while keeping your budget on track.
Stay
Handle the logistics for lodging end-to-end
Consolidate transient, and longstay lodging in one audit-ready flow. HRS simplifies sourcing and rate negotiation, automates payments, and ensures every stay is compliant, sustainable, and fully traceable.
- Get access to GDS, non-GDS, OTA, direct connects, and longstay inventory
- Secure the best rate and availability via our patented rate filter and fully automated rebooking
- Automate payments, invoicing, and enable 1-click expensing
- Get VAT back automatically with our superior level 3 data
- Report, reduce and remove CO₂ emissions with our Green Stay data
Meet
Put your meeting management on autopilot
HRS automates venue sourcing, approvals, and reconciliation — from simple team meetings to large-scale events. Compare properties on cost, accessibility, and ESG data to ensure every gathering is compliant, and cost-efficient.
- Enable self-service booking and automated RFPs with templates
- Compare venues on cost, availability, and ESG scores
- Pay securely and get real-time invoice validation
- Reclaim VAT with line-item invoice data automatically
- Score suppliers on sustainability, policy compliance, and traveler safety
This is HRS
Meet Copilot & Connect
Combine strategic, data-driven program management and seamless booking in one platform.
HRS Copilot
Your AI assistant
Built for travel and procurement managers, Copilot delivers proactive recommendations—helping you optimize savings, compliance, traveler experience, carbon emissions, and more. Backed by real-time data you can act on with a single click.
HRS Connect
Your smart all-in-one platform
Manage lodging and meetings end-to-end. Let travelers book transient, groups, longstay and meetings. Connect shows only compliant options at the best rates. Plus, it automates payment and invoicing, while feeding expense and reclaim systems. All in one.