Copilot
Meet your AI assistant for lodging & meetings
Revolutionize your travel program with HRS Copilot. Get real-time insights on what matters to you the most—spend, program adoption, compliance, or sustainability. Receive recommendations from our AI, and optimize your KPIs.
At the click of a button, all in one place.
Results
Transform data into measurable outcomes
Wondering what's in it for you? HRS Copilot powers your current process with AI. See what you can achieve with our proprietary platform.
Time saved
Automate approvals and streamline processes to reduce your workload.
Compliance
Adhere to company policies and ESG requirements by default with Copilot.
Traveler satisfaction
Offer travelers the best experience while maintaining full control over your program.
Savings
Unlock hidden savings through AI-powered spend and leakage optimization.
Let your travel program take off with Copilot
Save time
Bye bye spreadsheets! Let Copilot do the manual work for you. Receive smart recommendations in real-time and implement improvements with one click. So you can focus on strategy.
Take control
Steer your travel program strategically with all your data in one place. Get optimization ideas from our AI, and act on them in one click. Look at booking patterns, preferences, sustainability metrics, and more.
Spend less
Always know where your money goes, and unlock additional savings—in just a few clicks. Cut costs with our AI-driven analysis. Spot hidden gaps, run rate audits and "what-if" strategies. Easy.
Push sustainability
Enhance ESG performance with location tracking and sustainability data to promote responsible travel and corporate accountability. Hit your net-zero targets using AI-driven insights.
Bundle your data and benefit
Optimize with the help of AI
Act in one click
Reach new heights with HRS Copilot by your side
Meet the smart partner in lodging & meeting management who understands your challenges. Focus on strategic improvements while our AI handles the operational tasks.
Inside Copilot
Technology you can trust
Copilot is built on two decades of corporate travel intelligence—ready to deliver results.
AI model
Trained on travel
Unlike other large language models, Copilot is specifically trained on 20 years of corporate lodging and meetings data. Billions of rate impressions, corporate contracts, rate audits, payments, and invoices are added every year. This makes recommendations not just smart, but specific to your procurement reality. Across all industries in the global marketplace.
Copilot cloud
Copilot is hosted on HRS' vetted and infinitely scalable cloud infrastructure trusted by Fortune 500 companies and government organizations globally.
Certified security
Copilot's model operated under privacy per company account and is quality-controlled against hallucinations. Plus, Copilot’s infrastructure is compliant with GDPR, PCI-DSS, CSRD, ISO14067, TISAX.
Agnostic
Open platform
Plug our API into your existing ecosystem. Feed data from TMC, OBT, chain, expense systems, and more into one place for insightful reports to guide your strategy. Export them back into your inhouse software effortlessly.
One holistic solution
The perfect pair: Copilot & Connect
Engineered to enhance each other—Copilot is your strategic brain, Connect is your operational hand.
HRS Connect
Your smart all-in-one platform
Manage lodging and meetings end-to-end. Let travelers book transient, groups, longstay and meetings. Connect shows only compliant options at the best rates. Plus, it automates payment and invoicing, while feeding expense and reclaim systems. All in one.
FAQs for Copilot
All your questions, answered.
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What problem does Copilot solve for travel management and procurement leaders?
Corporate travel programs are often fragmented, with data spread across booking tools, expense systems, and supplier platforms. This fragmentation limits visibility and reduces opportunities for optimization. Copilot consolidates these data streams in real time and translates them into actionable insights. It recommends actionable strategies and allows you to execute those with one click in an AI platform. By automating up to 80% of manual tasks, leaders can shift focus from operational firefighting to strategic priorities such as cost efficiency, traveler satisfaction, and sustainability.
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How does Copilot differ from traditional travel reporting tools?
Traditional tools report on what has already happened. Copilot identifies risks and opportunities as they emerge and recommends specific actions. It is not an operational tool but a strategic one that helps you achieve your goals. Where appropriate, it also executes tasks to reduce the operational burden on teams. The difference is moving from static reporting to dynamic, decision-oriented intelligence.
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How quickly can companies see results after implementing Copilot?
Most organizations see tangible outcomes within the first quarter. Early results typically include reduced booking leakage and improved supplier performance. Over time, companies realize sustained savings, stronger traveler engagement, and measurable progress toward sustainability targets.
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What outcomes have customers reported so far?
Global enterprises, including Fortune 500 clients, report three consistent benefits: faster decision-making, measurable savings, and reduced administrative workload. Procurement leaders highlight shorter sourcing cycles, while finance teams note improved transparency and forecasting accuracy.
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How does Copilot integrate with existing travel and procurement systems?
Copilot is designed for interoperability. It connects seamlessly with existing booking platforms, expense tools, HR feeds, and supplier data. This allows companies to retain their current infrastructure while gaining a unified, accurate view of program performance.