Copilot
Meet your AI assistant for lodging & meetings
Revolutionize your travel program with HRS Copilot. Get real-time insights on what matters to you the most—spend, program adoption, compliance, or sustainability. Receive recommendations from our AI, and optimize your KPIs.
At the click of a button, all in one place.
Results
Transform data into measurable outcomes
Wondering what's in it for you? HRS Copilot powers your current process with AI. See what you can achieve with our proprietary platform.
Time saved
Automate approvals and streamline processes to reduce your workload.
Compliance
Adhere to company policies and ESG requirements by default with Copilot.
Traveler satisfaction
Offer travelers the best experience while maintaining full control over your program.
Savings
Unlock hidden savings through AI-powered spend and leakage optimization.
Let your travel program take off with Copilot
Save time
Bye bye spreadsheets! Let Copilot do the manual work for you. Receive smart recommendations in real-time and implement improvements with one click. So you can focus on strategy.
Take control
Steer your travel program strategically with all your data in one place. Get optimization ideas from our AI, and act on them in one click. Look at booking patterns, preferences, sustainability metrics, and more.
Spend less
Always know where your money goes, and unlock additional savings—in just a few clicks. Cut costs with our AI-driven analysis. Spot hidden gaps, run rate audits and "what-if" strategies. Easy.
Push sustainability
Enhance ESG performance with location tracking and sustainability data to promote responsible travel and corporate accountability. Hit your net-zero targets using AI-driven insights.
Bundle your data and benefit
Optimize with the help of AI
Act in one click
Reach new heights with HRS Copilot by your side
Meet the smart partner in lodging & meeting management who understands your challenges. Focus on strategic improvements while our AI handles the operational tasks.
Inside Copilot
Technology you can trust
Copilot is built on two decades of corporate travel intelligence—ready to deliver results.
AI model
Trained on travel
Unlike other large language models, Copilot is specifically trained on 20 years of corporate lodging and meetings data. Billions of rate impressions, corporate contracts, rate audits, payments, and invoices are added every year. This makes recommendations not just smart, but specific to your procurement reality. Across all industries in the global marketplace.
Copilot cloud
Copilot is hosted on HRS' vetted and infinitely scalable cloud infrastructure trusted by Fortune 500 companies and government organizations globally.
Certified security
Copilot's model operated under privacy per company account and is quality-controlled against hallucinations. Plus, Copilot’s infrastructure is compliant with GDPR, PCI-DSS, CSRD, ISO14067, TISAX.
Agnostic
Open platform
Plug our API into your existing ecosystem. Feed data from TMC, OBT, chain, expense systems, and more into one place for insightful reports to guide your strategy. Export them back into your inhouse software effortlessly.
One holistic solution
The perfect pair: Copilot & Connect
Engineered to enhance each other—Copilot is your strategic brain, Connect is your operational hand.
HRS Connect
Your smart all-in-one platform
Manage lodging and meetings end-to-end. Let travelers book transient, groups, longstay and meetings. Connect shows only compliant options at the best rates. Plus, it automates payment and invoicing, while feeding expense and reclaim systems. All in one.
FAQs for Copilot
All your questions, answered.
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Is Copilot customizable to different company goals?
Yes. Copilot adapts to each organization’s priorities, whether the focus is on savings, sustainability, traveler well-being, or compliance. Its recommendations are weighted to reflect these objectives, ensuring alignment with strategic goals.
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How does Copilot help in managing hotel procurement?
Hotel procurement remains one of the most complex areas of travel management. Copilot streamlines the process by automating benchmarking, RFP management, rate auditing, and ongoing performance monitoring. It continuously analyzes market conditions and spend data, recommending adjustments that align with the company’s objectives.
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What if my team doesn’t know how to get started with Copilot?
Copilot includes a Prompt Gallery, a library of best-practice use cases designed for common travel and procurement scenarios. These provide ready-to-use starting points – such as identifying savings opportunities, benchmarking supplier rates, or tracking CO₂ emissions. Teams can apply them directly or tailor them to their own requirements.
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What role does human oversight play in Copilot’s recommendations?
Copilot is designed to augment, not replace, human decision-making. It provides intelligence and scenarios, but implementation remains in the hands of travel and procurement leaders. This ensures control stays with you, supported by data-driven insights.
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How does Copilot ensure data privacy and security?
Copilot is built on HRS’s proprietary AI framework and complies with international security standards, including GDPR. Data is processed within secure environments and used strictly within the scope of contractual agreements. No client data is shared with third parties. Full details are available in the HRS data protection policy.