HRS for Aerospace & Defense
Automating corporate travel for Aerospace & Defense companies
From airbases to assembly lines, HRS simplifies corporate lodging and meetings for defense and aviation companies — ensuring compliance, safety, and global coordination in one unified platform.
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Status Quo
Corporate travel can be a blind spot in Aerospace & Defense
Defense, aerospace, and aviation organizations face unique travel challenges. These are the three issues we see most often:
Restricted locations, limited supply
Many assignments take place near bases, testing grounds, or high-security facilities — where traditional hotel inventory is scarce or off-limits. Without centralized sourcing, travelers rely on ad hoc bookings that are costly and can be risky.
Compliance under pressure
Defense and aviation programs must meet strict audit, data, and payment regulations. Compliance needing to match government standards or internal auditors. But with travel data fragmented across tools and vendors, this becomes an operational burden.
Duty of care at mission speed
When operations shift rapidly or crisis zones emerge, your organization needs to know who’s traveling where. Manual tracking can’t keep up with dynamic missions. Without real-time location data and vetted hotel partners, safety is compromised.
Why HRS
Mission-ready travel management for Aerospace & Defense
HRS connects procurement, booking, payment, and reporting into one secure workflow for aerospace and defense organizations.
Enhance security & compliance
Every booking meets defense-grade standards. Access vetted suppliers, encrypted payments, and automated policy enforcement. HRS helps you prove compliance to audit requirements with a full digital trail — no manual work required.
Gain complete visibility, anywhere
Gain one unified view of all travel and meeting activity worldwide. From long-term contractor stays to global site visits, HRS provides real-time data on who’s traveling, where they’re staying, and what it costs — ensuring safety and control.
Save with streamlined operations
Automate manual processes and synchronize systems for booking, invoicing, and reporting. With AI-driven insights, you can predict spend, prevent leakage, and secure measurable savings across your entire lodging and meeting program.
Success stories
Proof from your peers
See how leading companies are transforming travel with HRS.
The Road to Net Zero
Deutsche Telekom partnered with HRS to build a more efficient and sustainable lodging program. Using HRS’ digital platform and Green Stay Initiative, the company achieved a 31% reduction in CO₂ emissions per room night, 45% cost avoidance, and 95% online adoption. With clear goals to cut CO₂ emissions by 55% by 2030 and reach net zero by 2040, Deutsche Telekom continues advancing sustainable corporate travel.
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Data-Driven Transformation: How PwC Italy Reached 91% Online Adoption
PwC Italy overhauled its fragmented hotel booking process by partnering with HRS to build a structured, automated, and insight-based travel ecosystem. The initiative achieved 91% online adoption, streamlined compliance, and delivered measurable savings through data-driven transformation.
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EnBW AG’s path to climate neutrality
EnBW AG partnered with HRS to digitize and automate its lodging program using AI-powered insights and sustainable hotel prioritization. Through the Lodging-as-a-Service platform and the Green Stay Initiative, the company reduced CO₂ emissions by 28%, increased program adoption by 33%, and gained full transparency over lodging spend — supporting its goal of becoming climate-neutral by 2035.
Global strategic lodging procurement, sustainability & enhanced adoption
Groupe Adeo partnered with HRS to centralize procurement, increase program adoption, and reduce travel-related emissions. Through end-to-end lodging management, improved payment solutions, and sustainability-focused processes, the group achieved significant cost avoidance, an 84% adoption rate, a 10% CO₂ reduction per room night, and 98% VCC acceptance.
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How Ströer achieved 94% Hotel Program Adoption with HRS
Ströer partnered with HRS to relaunch its hotel travel management with an end-to-end platform that centralized spend, increased transparency, simplified booking and payment, and boosted compliance. The company achieved 94% online adoption, 7.5% savings, 97% digital payment adoption, and strong sustainability and quality metrics across its lodging program.
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For the aerospace & defense sector
Your command center for lodging and meetings
Streamline complex travel operations — from base transfers to international assignments — in one secure, compliant platform. HRS unites booking, payment, and reporting across your entire program to keep missions moving safely and efficiently.
Lodging
Save on secure stays
Manage accommodations for crews, contractors, and executives with full oversight and compliance. HRS gives aerospace and defense organizations vetted hotel access, security transparency, and data-driven control — wherever your people operate.
- Drive compliance across sourcing, booking, payment, and reclaim
- Create full transparency on spend, suppliers, and performance
- Enhance traveler satisfaction with persona-based booking and seamless automation
- Automate payment, invoicing, and VAT reclaim with Level 3 data integration
Meetings
Make strategic meetings easy
From flight operations briefings to supplier negotiations, manage every meeting end-to-end. Source secure venues, automate contracts and payments, and ensure total transparency with sustainability and spend data in one place.
- Centralized venue sourcing with instant pricing and security vetting
- Digital contracts and invoicing with full financial transparency
- Property-level CO₂ data for ESG and defense sustainability reporting
- Automated payment and reconciliation to reduce admin and risk
This is HRS
Meet Copilot & Connect
Combine strategic, data-driven program management and seamless booking in one platform.
HRS Copilot
Your AI assistant
Built for travel and procurement managers, Copilot delivers proactive recommendations—helping you optimize savings, compliance, traveler experience, carbon emissions, and more. Backed by real-time data you can act on with a single click.
HRS Connect
Your smart all-in-one platform
Manage lodging and meetings end-to-end. Let travelers book transient, groups, longstay and meetings. Connect shows only compliant options at the best rates. Plus, it automates payment and invoicing, while feeding expense and reclaim systems. All in one.