HRS for Life Sciences & Healthcare
How healthcare leaders manage lodging & meetings
HRS is the travel solution ideally suited to the complex needs of life sciences and healthcare. Manage every booking—from simple meetings to long stays—in one place. Gain unmatched visibility, navigate the strict compliance requirements you are dealing with, and secure duty of care for employees and healthcare professionals alike. Across the globe.
Status quo
Corporate travel in life sciences is challenging
It’s highly regulated, fragmented, and still handled manually. Often, it also doesn’t accomodate different traveler types and their needs.
Compliance gaps
Travelers booking outside approved channels make duty of care impossible and put regulatory reporting at risk. One transparent system is the only way to meet GDPR and safety standards.
Invisible meetings
Simple meetings remain unmanaged in travel programs, creating blind spots in spend analysis. Without visibility, companies lose negotiation leverage and miss compliance data.
Regulatory risks
Every undocumented booking or HCP interaction is a potential exposure. Transfer-of-value reporting and data security requirements turn unmanaged travel into compliance minefields.
Chain dependency
Many healthcare organizations rely on just a few large hotel chains. This limits options in areas with poor coverage or during high-demand periods like major medical conferences.
Manual processes
Corporate travel still operates offline in many areas, creating bottlenecks. This is especially critical when handling compliance documentation that require precision and audit trails, fast.
Siloed budgets
Most life sciences companies source transient and meetings separately. Separate teams, separate data, separate strategies. So suppliers never see your full volume potential—weakening your negotiating power.
Why HRS
The cure for life sciences travel programs
Explore the new way to manage transient and meetings in the life science and health care industry. With our purpose-built solution.
Optimize your strategy
Take a data-driven approach to lodging and meetings. Leverage our AI and expert consultants to design an optimized travel program, tailored by proactive recommendations from Copilot. Including both chain and independent hotels in Connect.
Track simple meetings
No more leakage. Finally capture simple meetings and boost compliance with a platform providing the best experience for travelers. Personalized, intuitive, end-to-end with integrated payment. Get all your spend data in one place to strengthen your negotiation power.
Stay compliant by design
Our patented Rate Filter shows only program-compliant rates—reducing fraud and leakage by 50%. GDPR, PCI-DSS, CSRD, or ISO14067 is already built in. Automatically. So you can reduce risk, ensure duty of care, and unlock real savings with every click.
Lodging & meeting management
A holistic solution
for the LS & H sector
Benefit from an AI-powered platform for all your bookings.
Stay
Lodging made
compliant with AI
Compliance starts at booking. HRS ensures travelers see only program-approved hotels, tailored to their needs and regulatory rules. Rate audits, safety checks, and diversified sourcing give you more negotiation power. For full transparency and savings, powered by technology.
- Attribute-based filters show tailored content for any traveler persona
- Providing hyper-local ratings for properties and their neighborhoods
- Enriched Level 3 data with audit trail for compliance
- Fully automated rate audit to secure vendor compliance with policy
Meet
Simple meetings made strategic
With HRS, simple meetings can now be managed in one automated flow— from sourcing to payment to invoice audit. Planners see only compliant venues with instant pricing and sustainability data, while finance gets accurate reconciliation, VAT reclaim, and a full audit trail. Unlock new efficiency and extra ROI in your meeting management.
- Global venue sourcing with instant pricing
- Virtual payments with invoice-to-order matching and auto-reconciliation
- Standardized audit trail with line-item checks, and VAT reclaim built in
- Property-level CO₂ data embedded for ESG-compliant planning
This is HRS
Meet Copilot & Connect
Two powerful platforms working as one holistic solution. Engineered for industry and construction teams that want to develop better travel programs from the ground up.
HRS Copilot
Your AI-powered strategy
Built for travel and procurement leaders, Copilot turns data into decisions—optimizing savings, compliance, traveler experience, and your footprint. Get proactive recommendations you can act on with a click, keep all your ESG data in one place. For your smartest program yet.
HRS Connect
Your smart all-in-one platform
Manage lodging and meetings end-to-end. Let travelers book transient, groups, longstay and meetings. Connect shows only compliant options at the best rates. Plus, it automates payment and invoicing, while feeding expense and reclaim systems. All in one.