Pay-to-reclaim
Solve the payment and expense challenge
Turn complexity into control. With HRS, your lodging and meeting payments, expenses, and reclaims run on autopilot. Our patented automation automates everything from secure transactions to audit-ready data—saving time, cost, and effort across your entire organization.
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The problem
Payments, expenses, and reclaims are a pain
Traveler satisfaction, savings, and compliance is currently lost between your sheets. The problem? You lack the insights you need to reach your goals.
Too many payment methods
Multiple cards, wire transfers, and on-site payments make reconciliation a nightmare. Without a unified process it’s hard to keep track of spend and teams lose time chasing data instead of analyzing it.
Manual processing is error-prone
Processing hotel invoices by hand means delays, duplicates, and mistakes. Every manual step increases the risk of incorrect payments — and slows down reporting cycles across teams and regions.
Low acceptance, limited reach
Corporate payment solutions often fail at non-GDS properties, in certain regions or for meetings. When payment fails, travelers pay out of pocket. A poor experience— leading to off-policy bookings.
Reimbursement delays
When travelers pay upfront, finance pays the price later. Reimbursements are manual, and tedious—consuming hours of work that could be spent on strategic development. Inefficient and frustrating.
Compliance gaps & costly risks
Manually handling expenses opens the door to compliance issues and fraud. Without automated validation and audit trails, keeping up with global tax and policy requirements becomes a constant challenge.
Benefits
Gain control with our solution
HRS Payments brings together automation, compliance, and convenience in one unified platform. Go from booking to reconciliation in just a few clicks. For both hotel stays and meetings.
One end-to-end solution
A single payment setup for every corporate travel segment — Transient, Meetings, Longstay, and Groups. From payment to reimbursement, everything runs automatically in one holistic flow.
Security & fraud protection
Enterprise-grade security with real-time fraud detection and PCI-DSS compliance. Encrypted payments, policy validation, and automated rate checks protect your program from fraud, misuse, and human error.
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Full compliance embedded
Future-proof your payment processes with full compliance to PSD3, e-invoicing, and international tax standards. Audit-ready data and digital trails make reporting effortless and secure. For internal audits or authorities.
Maximized acceptance
VCC, SEPA, ERP-to-ERP — HRS Payments works with global providers and your own banking network. Truly global coverage across GDS and non-GDS properties, so payments succeed everywhere your travelers go.
VAT reclaim made effortless
Recover 100% of eligible VAT automatically with enriched Level 3 invoice data. No forms, no manual work. Automated eligibility checks and submission workflows maximize reclaim potential. For extra savings.
Enhanced convenience
Deliver the traveler experience they expect with fully integrated, one-click expense reports. Sync payment data directly into your expense system, so travelers don’t have to upload receipts and finance can save hours.
Automate payments, expenses, and reclaims, all in one place
Pay globally
Process every transaction securely — with virtual cards, Pay Vouchers, or bank transfers. Maximum acceptance, built-in compliance, and real-time fraud prevention ensure smooth global operations.
Audit and enrich invoices
Every hotel invoice is collected, validated, and enriched to Level 3 standards. Automatically. Get tax-ready, audit-proof data that keeps finance fully in control. Without lifting a finger.
Approve expenses
Expense reporting becomes frictionless. One-click approvals and seamless integration with leading platforms like SAP Concur or Coupa Pay eliminate manual work and delays.
Reclaim VAT
Eligible VAT is recovered automatically across borders— increasing recovery rates and reducing administrative effort through complete data accuracy. For maximum savings.
Powered by a patented technology
What makes HRS different? A patented automation that eliminates manual work at every step. Built to save you time. Our Pay-to-Reclaim technology allows your team to focus on strategy, not paperwork.
Success stories
Proof from your peers
See how leading companies are transforming travel with HRS.
The Road to Net Zero
Deutsche Telekom partnered with HRS to build a more efficient and sustainable lodging program. Using HRS’ digital platform and Green Stay Initiative, the company achieved a 31% reduction in CO₂ emissions per room night, 45% cost avoidance, and 95% online adoption. With clear goals to cut CO₂ emissions by 55% by 2030 and reach net zero by 2040, Deutsche Telekom continues advancing sustainable corporate travel.
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Data-Driven Transformation: How PwC Italy Reached 91% Online Adoption
PwC Italy overhauled its fragmented hotel booking process by partnering with HRS to build a structured, automated, and insight-based travel ecosystem. The initiative achieved 91% online adoption, streamlined compliance, and delivered measurable savings through data-driven transformation.
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EnBW AG’s path to climate neutrality
EnBW AG partnered with HRS to digitize and automate its lodging program using AI-powered insights and sustainable hotel prioritization. Through the Lodging-as-a-Service platform and the Green Stay Initiative, the company reduced CO₂ emissions by 28%, increased program adoption by 33%, and gained full transparency over lodging spend — supporting its goal of becoming climate-neutral by 2035.
Global strategic lodging procurement, sustainability & enhanced adoption
Groupe Adeo partnered with HRS to centralize procurement, increase program adoption, and reduce travel-related emissions. Through end-to-end lodging management, improved payment solutions, and sustainability-focused processes, the group achieved significant cost avoidance, an 84% adoption rate, a 10% CO₂ reduction per room night, and 98% VCC acceptance.
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How Ströer achieved 94% Hotel Program Adoption with HRS
Ströer partnered with HRS to relaunch its hotel travel management with an end-to-end platform that centralized spend, increased transparency, simplified booking and payment, and boosted compliance. The company achieved 94% online adoption, 7.5% savings, 97% digital payment adoption, and strong sustainability and quality metrics across its lodging program.
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Integrations
Connect everything in one place
With HRS you can choose from countless payment methods to make booking lodging and meetings a breeze.
Time to automate your travel expense processing
Meet the smart partner in lodging & meeting management who understands your challenges. Focus on strategic improvements while our AI handles the operational tasks.
FAQs
All your questions, answered.
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What is HRS Connect and what travel types does it support?
Connect is a unified platform for Transient, Group, Longstay, and Meetings bookings, offering intuitive UX, policy compliance, and full visibility. It converges bookings of all segments and enables a seamless booking to payment and expense experience for travelers and planers.
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What is HRS and how is it different from traditional travel management providers?
HRS is a technology-first corporate lodging and meetings platform offering end-to-end automation from procurement to booking, payment and expense delivering full spend visibility, increased traveler satisfaction, compliance and maximizing savings.
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What is HRS Green Stay and how does it work?
HRS Green Stay provides science-based property-level data on water, waste and energy consumption, certified by ISO 14067, in its procurement and booking platform. This allows companies to actively reduce emissions and comply to reporting requirements.
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What savings can I expect with HRS?
Companies typically realize savings through convergence buying (up to 20% in meetings), realization of their full VAT reclaim potential, increased credit card rebates, and increased traveler adoption delivering more spend visibility and optimization potential.
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How does HRS ensure compliance with global regulations (e.g. PSD3, CSRD, e-invoicing)?
HRS integrates evolving financial and sustainability regulations into its platform to ensure compliance and auditability.