HRS for Government & Public Sector
Governing lodging and meetings for public services
Bring booking, payment, and reporting into one audit-ready flow. HRS standardizes policy enforcement, duty of care, and sustainable sourcing—while meeting strict cybersecurity and data requirements. Track real spend and Scope 3 emissions in one place. Transparent for taxpayers, efficient for you.
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Status Quo
The state of corporate travel programs today
Most travel programs today weren't built for visibility and accountability. Here's where traditional systems fail:
No control, no accountability
Many public institutions struggle to maintain an overview of rates, suppliers, and total spend—making it difficult to ensure efficient use of taxpayer funds. Audit trails and budget predictions are often non-existent or handled manually.
Not taking travelers into account
From diplomats to field officers, employees across departments have very different travel patterns and standards. Today’s rigid systems can’t adapt effectively, causing travelers to book off-program and satisfaction to drop.
Compliance is an afterthought
Without automated processes and standardized workflows, every trip carries a high risk of policy breaches. This can lead to compliance gaps, violations of laws, or neglected duty of care. Inconsistencies auditors will flag immediately.
Why HRS
Develop a travel program that serves everyone well
With HRS, you bring lodging and meetings onto one global platform, powered by AI and automation. Build a modern travel program that benefits your employees and the public.
Control spend and savings
Gain full transparency into rates, suppliers, and spend across departments. AI-powered analytics and real-time reporting reveal new opportunities to save — ready to receive recommendations with every booking?
Lower your footprint
Lead by example. Track and report your program’s ESG impact with the ISO-certified Green Stay Initiative. Build policies that balance carbon goals with local business support and long-term public value.
Stay compliant by design
HRS automates policy enforcement, duty of care, and reporting for every booking. Plus, our holistic solution is backed by government-grade data protection on a vetted cloud infrastructure–complying with GDPR.
Success stories
Proof from your peers
See how leading companies are transforming travel with HRS.
The Road to Net Zero
Deutsche Telekom partnered with HRS to build a more efficient and sustainable lodging program. Using HRS’ digital platform and Green Stay Initiative, the company achieved a 31% reduction in CO₂ emissions per room night, 45% cost avoidance, and 95% online adoption. With clear goals to cut CO₂ emissions by 55% by 2030 and reach net zero by 2040, Deutsche Telekom continues advancing sustainable corporate travel.
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Data-Driven Transformation: How PwC Italy Reached 91% Online Adoption
PwC Italy overhauled its fragmented hotel booking process by partnering with HRS to build a structured, automated, and insight-based travel ecosystem. The initiative achieved 91% online adoption, streamlined compliance, and delivered measurable savings through data-driven transformation.
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EnBW AG’s path to climate neutrality
EnBW AG partnered with HRS to digitize and automate its lodging program using AI-powered insights and sustainable hotel prioritization. Through the Lodging-as-a-Service platform and the Green Stay Initiative, the company reduced CO₂ emissions by 28%, increased program adoption by 33%, and gained full transparency over lodging spend — supporting its goal of becoming climate-neutral by 2035.
Global strategic lodging procurement, sustainability & enhanced adoption
Groupe Adeo partnered with HRS to centralize procurement, increase program adoption, and reduce travel-related emissions. Through end-to-end lodging management, improved payment solutions, and sustainability-focused processes, the group achieved significant cost avoidance, an 84% adoption rate, a 10% CO₂ reduction per room night, and 98% VCC acceptance.
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How Ströer achieved 94% Hotel Program Adoption with HRS
Ströer partnered with HRS to relaunch its hotel travel management with an end-to-end platform that centralized spend, increased transparency, simplified booking and payment, and boosted compliance. The company achieved 94% online adoption, 7.5% savings, 97% digital payment adoption, and strong sustainability and quality metrics across its lodging program.
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Introducing Lodging & Meetings
Your mandate for lodging and meetings
Explore a new way to manage transient stays and meetings for government officials and their staff. HRS delivers the flexibility you need and the transparency the public demands.
Stay
Manage lodging with confidence & compliance
Meet public regulations for every type of stay—whether it’s transient or longstay bookings. Digitalize every step. Offer a personalized experience, compliant accommodation options, and automated payments.
- Access GDS, non-GDS, OTA, direct connects, and longstay inventory
- Secure policy-compliant rates with automated rebooking and audit trails
- Built-in payments, invoicing, and 1-click expensing for full accountability
- Receive all relevant Level 3 data for financial reporting
- Report, reduce and remove emissions with certified Green Stay sustainability data
Meet
Make meetings transparent and traceable
Manage internal, governmental, or interagency meetings in one automated flow — from sourcing to payment. End-to-end. Compare venues, track emissions, and submit expenses—all in just a few clicks.
- Enable self-service booking and standardized RFP templates
- Compare venues on cost, ESG performance, and accessibility criteria
- Pay securely with automated reconciliation and verified invoice data
- Score partners on policy compliance, social value, and environmental impact
- Standardized audit trail with line-item checks for compliance and transparency
This is HRS
Meet Copilot & Connect
Combine strategic, data-driven program management and seamless booking in one platform.
HRS Copilot
Your AI assistant
Built for travel and procurement managers, Copilot delivers proactive recommendations—helping you optimize savings, compliance, traveler experience, carbon emissions, and more. Backed by real-time data you can act on with a single click.
HRS Connect
Your smart all-in-one platform
Manage lodging and meetings end-to-end. Let travelers book transient, groups, longstay and meetings. Connect shows only compliant options at the best rates. Plus, it automates payment and invoicing, while feeding expense and reclaim systems. All in one.