How does Connect change the way we manage meetings & groups compared to today?

With HRS Connect, companies finally have one unified platform to manage all lodging categories — transient, longstay, meetings, and groups. For the latter in particular, this means moving away from fragmented email chains, spreadsheets, and manual processes into a structured, automated, and transparent workflow. From sourcing venues to booking and payment, every step is digitized. For procurement leaders, this translates into end-to-end visibility and control, while for bookers, it delivers a streamlined and intuitive experience that drives adoption across the company.

What is the business benefit of managing meetings & groups in Connect?

The business case is clear: Connect centralizes all meeting activities, eliminates inefficiencies, and ensures compliance. Procurement teams gain transparency into total spend, while automation reduces manual workload for both planners and suppliers. Embedded policy enforcement ensures employees book within company guidelines, and sustainability metrics are available for every venue through the HRS Green Stay program. By consolidating meetings & groups with lodging into one ecosystem, companies achieve measurable cost savings, increased compliance, and tangible reductions in CO₂ emissions.

How does Connect improve supplier management for meetings & groups?

Connect provides decision makers with a curated and policy-compliant supplier ecosystem. Instead of scattered sourcing and negotiations, companies define which suppliers are available for bookers, ensuring quality, compliance, and alignment with corporate strategy. Performance tracking is built into the platform, allowing procurement to evaluate suppliers based on response times, rates, and sustainability performance. Most importantly, companies can now bring meetings & groups into the same strategic supplier management framework as lodging, consolidating negotiations and driving stronger partnerships.

How does Connect ensure traveler and booker adoption in meetings & groups?

The meetings & groups workflow in Connect is designed to be as intuitive as booking a hotel room. Bookers can search for venues based on company-approved filters, compare offers side by side in a structured dashboard, and finalize bookings with payment and compliance automatically applied. This simplicity removes the friction of manual sourcing and negotiation, while clear communication, in-platform tutorials, and 'train-the-trainer' enablement ensure a smooth rollout across the organization. The result is high adoption rates without the need for complex training.

Can we track meetings & groups spend alongside our lodging program?

Yes. One of Connect's strongest differentiators is its ability to consolidate data across all lodging categories. Decision makers gain a holistic view of spend, supplier performance, and sustainability impact across transient, longstay, and meetings & groups. This unified reporting not only enables better contract negotiations but also provides the transparency needed for governance and budgeting. By breaking down the silos between meetings and transient travel, Connect gives companies true end-to-end visibility.

Meetings

One place to manage meetings, end-to-end

Planning meetings and group travel shouldn't mean endless spreadsheets, phone calls, and email chains. With HRS you can bring your entire meetings workflow into one platform—from sourcing venues to reclaiming VAT. Book simple meetings or groups with ease, and finally get full visibility into every cent spent.

35% of Fortune 500 companies book meetings with us

Status quo

Unmanaged meetings are costing you

Manual effort

Planners waste hours comparing venues by hand, chasing RFPs via emails, making follow-up phone calls, piecing together payments from past meetings, and correcting invoices manually.

Fragmented data

Data is scattered across departments and tech platforms, while most meetings are booked outside the program. This makes it very difficult to analyze total spend or identify optimization potential.

Wasted time

For every meeting or group booking you start from scratch. No standardized process, no approved vendor lists, terms and conditions are not accepted. These inefficiencies are costing you.

Unmanaged spend

Meetings and lodging make up 40% of travel spend. Yet 80% of meetings remain unmanaged. High leakage, low visibility. Average adoption rates for meetings and groups are as low as 20%.

Benefits

Turn invisible spend into instant value

Transform meetings and group bookings from your biggest blind spot into your smartest source of savings, compliance, and insights.

Ensure compliance without effort

Keep every meeting within your corporate policies—automatically. HRS ensures that only approved suppliers, terms, and rates are shown as booking options. This helps everyone to stay compliant with industry or internal regulations. Footprint calculations included. Offer a seamless booking experience to reduce compliance risks, increase duty of care, and hit your net-zero targets.

Total transparency, complete control

Get data on every part of your travel program—from procurement to payment. Our proprietary data delivers deep insights into spending patterns and supplier performance. So you can make confident, data-driven decisions that save you up to 15% with strategic procurement, meeting & groups consortia rates and automatically applied, pre-negotiated rates.

Streamline payments, save time

Enable virtual payments for a seamless booking experience. Collect invoices automatically and save an average of 86 minutes per invoice with our line-by-line correction. Enriched Level 3 data syncs automatically with your expense systems. Reduce admin tasks, eliminate errors and ensure full compliance. For audit-ready books, on demand.

Why HRS

Meet the new way

It’s time to bring AI-powered insights and real-time transparency to meetings or group bookings. Compare global venues, access eco-friendly options, automate payments, and VAT reclaim—while using your existing solutions and workflow. From procurement-to-payment, for anything between a simple meeting to overnight group events.
Get to know meetings 2.0!

Products

Two platforms. One mission.

Combine strategic, data-driven program management and seamless booking in one platform.

HRS Copilot

Your AI-powered strategy

Built for travel and procurement leaders, Copilot turns data into decisions—optimizing savings, compliance, traveler experience, and your footprint. Get proactive recommendations you can act on with a click, keep all your ESG data in one place. For your smartest program yet.

HRS Connect

Your smart all-in-one platform

Manage lodging and meetings end-to-end. Let travelers book transient, groups, longstay and meetings. Connect shows only compliant options at the best rates. Plus, it automates payment and invoicing, while feeding expense and reclaim systems. All in one.

Success stories

Proof from your peers

See how leading companies are transforming travel with HRS.

Industry and Construction

Telco & Media

Energy

Retail

Telco & Media.

Driving Sustainable Innovation in Business Travel: Siemens x HRS

Siemens is reshaping its global travel program through digital transformation, sustainability, and strategic partnership with HRS. In this interview, Elisa Amerio shares how Siemens standardized tools, integrated smart technology, and prioritized eco-certified hotels to boost efficiency, traveler satisfaction, and cost transparency.

The Road to Net Zero

Deutsche Telekom partnered with HRS to build a more efficient and sustainable lodging program. Using HRS’ digital platform and Green Stay Initiative, the company achieved a 31% reduction in CO₂ emissions per room night, 45% cost avoidance, and 95% online adoption. With clear goals to cut CO₂ emissions by 55% by 2030 and reach net zero by 2040, Deutsche Telekom continues advancing sustainable corporate travel.

92%

Green Stay Hotels in program

31%

Reduction of CO2 Per Room Night

45%

Cost Avoidance vs Public Market Rates

Data-Driven Transformation: How PwC Italy Reached 91% Online Adoption

PwC Italy overhauled its fragmented hotel booking process by partnering with HRS to build a structured, automated, and insight-based travel ecosystem. The initiative achieved 91% online adoption, streamlined compliance, and delivered measurable savings through data-driven transformation.

15%

hotel spend optimization

91%

online adoption

>20,000

transaction shift in annual bookings moved online

EnBW AG’s path to climate neutrality

EnBW AG partnered with HRS to digitize and automate its lodging program using AI-powered insights and sustainable hotel prioritization. Through the Lodging-as-a-Service platform and the Green Stay Initiative, the company reduced CO₂ emissions by 28%, increased program adoption by 33%, and gained full transparency over lodging spend — supporting its goal of becoming climate-neutral by 2035.

-28%

CO2 Emission Reduction

98%

VCC Acceptance

+33%

Program Adoption Growth

Global strategic lodging procurement, sustainability & enhanced adoption

Groupe Adeo partnered with HRS to centralize procurement, increase program adoption, and reduce travel-related emissions. Through end-to-end lodging management, improved payment solutions, and sustainability-focused processes, the group achieved significant cost avoidance, an 84% adoption rate, a 10% CO₂ reduction per room night, and 98% VCC acceptance.

98%

VCC Acceptance

84%

program adoptionvs 34%before HRS

-6.5%

cost avoidance vs public rates

How Ströer achieved 94% Hotel Program Adoption with HRS

Ströer partnered with HRS to relaunch its hotel travel management with an end-to-end platform that centralized spend, increased transparency, simplified booking and payment, and boosted compliance. The company achieved 94% online adoption, 7.5% savings, 97% digital payment adoption, and strong sustainability and quality metrics across its lodging program.

85%

Spend Coverage

7.5%

Savings

94%

Program Compliance

Transform how you handle meetings

What if meetings had the same visibility, compliance, and savings as your lodging program? With HRS they do. Connect sourcing, booking, payment, and data in one unified process. See the full picture of your meeting spend and boost compliance automatically.

FAQs

All your questions, answered.

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What about payment and invoicing for meetings & groups?

Payment and invoicing are fully integrated into the meetings & groups booking flow. Companies can issue virtual credit cards (VCCs) for each booking, ensuring secure settlement and reducing fraud risk. Invoices are automatically collected and matched against bookings, with enriched Level-3 data feeding directly into expense systems for accurate reporting and VAT reclaim. This eliminates the problem of missing invoices, reduces reconciliation workload, and delivers measurable financial benefits through automated VAT recovery and cashback opportunities.

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How does Connect help us enforce compliance for meetings & groups?

Compliance is embedded directly into the booking process. Companies can configure approval workflows, budget thresholds, and policy settings to ensure that only compliant venues are available to bookers. Out-of-policy options are filtered out, and automated audit trails are created for every booking. This not only ensures adherence to corporate policy but also reduces the administrative burden of monitoring compliance manually. With Connect, decision makers gain confidence that all meetings & groups activity is controlled and transparent.

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What support does HRS provide for meetings & groups implementation?

HRS applies a structured and proven project approach when implementing meetings & groups in Connect. The process includes alignment with procurement, travel, finance, and IT stakeholders, followed by technical setup of policy, approval, and payment workflows. Change management support is provided to ensure employees adopt the new platform, with communication templates, in-platform guidance, and localized training. Even after go-live, HRS continues to optimize the program, ensuring sustainable adoption and ongoing improvements.

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In which situations does Connect create the most impact for meetings & groups?

Connect is particularly impactful for companies with fragmented or manual processes for meetings & groups, where visibility and compliance are limited. It is also highly valuable for organizations looking to consolidate meetings & groups with transient lodging into one platform, giving them a single source of truth for supplier management and spend analysis. Companies with multiple suppliers gain the advantage of consolidating under one contract with HRS, reducing complexity and leveraging economies of scale. For forward-looking companies, Connect is also a strategic response to the dynamic hotel and meetings sector, ensuring flexibility, compliance, and cost control in one solution.