Payment, Invoice & Expense

Card authentication protocol used to reduce fraud in online payments.

Code used to allocate travel spend to a department, project, client, entity or cost center.

Finance function responsible for processing supplier invoices and paying vendors, including hotels, TMCs and card providers.

Supplier-side function responsible for collecting payment from corporate customers or intermediaries.

Fee charged by a travel agency or TMC for booking, servicing, ticketing or managing travel.

Technical connection that allows travel, payment, expense or hotel systems to exchange data automatically.

U.S.-focused airline ticketing and settlement system used by travel agencies and airlines.

Payment model where a hotel bills the TMC or company rather than charging the traveler directly at checkout.

Airline ticket sales reporting and remittance system between accredited travel agents and airlines.

Central payment account used to pay for business travel, often lodged with a TMC or booking platform.

Code used to assign travel, meetings or project spend to the correct internal budget.

Stored payment credentials used by a supplier, platform or TMC to pay for future authorized transactions.

Model where travel charges are consolidated and billed centrally to the company rather than paid individually by travelers.

Centralized company travel payment account used for bookings, often replacing individual traveler card payments.

Dispute process where a card transaction is reversed or challenged due to fraud, error or service issue.

Single invoice combining multiple bookings, stays, travelers, meetings or supplier charges.

Company-issued payment card assigned to an employee for business expenses.

Value created by preventing unnecessary spend, such as avoiding higher rates, penalties or out-of-policy bookings.

Internal accounting structure used to allocate travel and meeting costs to the responsible business unit.

Arrangement where a supplier invoices the company directly instead of requiring the traveler to pay at point of service.

Structured digital invoice that can be processed electronically by AP, ERP or invoice automation systems.

Review of expenses to identify policy violations, duplicate claims, missing receipts or incorrect allocations.

Process and technology used to submit, approve, reimburse, audit and report employee business expenses.

Traveler-submitted record of reimbursable business costs, usually including receipts, categories and approvals.

Static card number assigned to a department, supplier or travel account rather than an individual traveler.

Accounting code used to post travel and meeting expenses to the correct ledger category.

Digital intake of invoice data from PDFs, portals, emails or structured formats into finance systems.

Combining many supplier charges into fewer invoices to simplify AP processing and reconciliation.

Comparing invoice data against bookings, purchase orders, folios, card transactions or contracted rates.

Process of confirming that invoices match bookings, rates, services consumed, payments and accounting data.

Checking invoices for accuracy, tax compliance, duplicate charges, contract adherence and required data fields.

Detailed transaction-level data showing individual charges, taxes, fees and service components.

Central travel payment card lodged with a TMC or supplier, typically used for centrally billed travel transactions.

Card network code identifying supplier type, used for controls, reporting and policy rules.

Entity responsible for processing a transaction, appearing on the card statement and managing payment settlement.

Matching payments to bookings, invoices, folios, card transactions and accounting records.

Company card used for purchasing goods or services, sometimes overlapping with travel or meeting-related spend.

Fixed daily allowance for meals, lodging or incidentals, used instead of reimbursing actual expenses in some policies.

End-to-end process from supplier sourcing and purchasing through invoice processing and payment.

Digital collection of receipts through mobile upload, email forwarding, OCR or card-feed matching.

Payment made back to an employee for approved out-of-pocket business expenses.

Transaction or management fee charged for booking, changing, servicing or supporting travel.

Separation of charges between company-paid items and traveler-paid personal items.

Periodic summary of card or account transactions used for reconciliation and payment.

Process of recovering eligible taxes paid on travel or meetings, such as VAT in applicable jurisdictions.

Combined business process covering travel booking, payment, expense reporting, audit, reimbursement and analytics.

Matching invoice, purchase order and receipt or service confirmation before payment.

Replacing sensitive card data with a secure token to reduce exposure of payment credentials.

Approved amount an employee may spend or claim for certain travel categories.

Recovery of eligible VAT from business travel, hotel, meeting or event expenses.

Consumption tax applied in many countries; travel invoices may need correct VAT data for compliance or reclaim.

Digital card number used for a specific booking, supplier or payment scenario, often with amount and date controls.

Unique digital card number generated for controlled payment, commonly used for hotel and travel transactions.

Digital payment method tied to a transaction, traveler or trip, usually with controls for amount, date and merchant.