HRS for Financial Services & Insurance
How banks and insurers capitalize on lodging and meeting management
In the banking and insurance industry, every decision is under audit — and travel is no exception. HRS unites booking, payment, and reporting into one secure system that meets your regulatory standards. Get complete visibility into spend, duty of care, and sustainability, while creating measurable value. For your travelers and your business alike.
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The Problem
Most travel programs in the financial sector underperform
The banking and insurance industry relies on business trips. However, many lodging and meetings programs today don’t accommodate their needs:
No last-minute changes, no flexibility
Client meetings shift at short notice. Deals close on tight timelines. But rigid booking tools and slow approval chains create friction—forcing travelers off-policy or into consumer sites with zero visibility and high costs.
Premium expectations, poor experience
Senior executives and client-facing teams ask for premium inventory, loyalty benefits, status, and seamless service. When your program can't deliver, satisfaction drops and adoption crumbles—undermining your investment.
Industry-specific compliance is inexistent
Financial services face strict reporting requirements on their travel or entertainment spend. Without automated audit trails, line-item invoicing, and regulatory-grade data, every trip becomes a compliance risk auditors will flag.
How it works
Make your lodging & meetings invest pay off
Automate compliance, optimize spend, and provide the premium experience your employees expect—for transient, longstay, groups, and meetings. End-to-end, all in one place. Designed for financial institutions where every detail counts.
Automatically audit-ready
Financial institutions face strict oversight on spend, gifts, and entertainment. HRS automates policy enforcement, invoicing, and reporting to meet regulatory, audit, and ESG standards—so every trip is compliant by default.
Real-time spend control
Keep track of lodging and meeting spend in one single place. Track rates, suppliers, and traveler activity in real time to prevent leakage, improve forecasting, and identify savings opportunities automatically. Instead of letting them slip through the spreadsheets.
Seamless experience
Deliver the comfort and service your employees expect—from intuitive booking interface, to premium, policy-compliant hotel options, to virtual payment processes, and 1-click expense reports. Increase adoption and satisfaction with HRS.
Success stories
Proof from your peers
See how leading companies are transforming travel with HRS.
How Ströer achieved 94% Hotel Program Adoption with HRS
Ströer partnered with HRS to relaunch its hotel travel management with an end-to-end platform that centralized spend, increased transparency, simplified booking and payment, and boosted compliance. The company achieved 94% online adoption, 7.5% savings, 97% digital payment adoption, and strong sustainability and quality metrics across its lodging program.
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Global strategic lodging procurement, sustainability & enhanced adoption
Groupe Adeo partnered with HRS to centralize procurement, increase program adoption, and reduce travel-related emissions. Through end-to-end lodging management, improved payment solutions, and sustainability-focused processes, the group achieved significant cost avoidance, an 84% adoption rate, a 10% CO₂ reduction per room night, and 98% VCC acceptance.
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EnBW AG’s path to climate neutrality
EnBW AG partnered with HRS to digitize and automate its lodging program using AI-powered insights and sustainable hotel prioritization. Through the Lodging-as-a-Service platform and the Green Stay Initiative, the company reduced CO₂ emissions by 28%, increased program adoption by 33%, and gained full transparency over lodging spend — supporting its goal of becoming climate-neutral by 2035.
Data-Driven Transformation: How PwC Italy Reached 91% Online Adoption
PwC Italy overhauled its fragmented hotel booking process by partnering with HRS to build a structured, automated, and insight-based travel ecosystem. The initiative achieved 91% online adoption, streamlined compliance, and delivered measurable savings through data-driven transformation.
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The Road to Net Zero
Deutsche Telekom partnered with HRS to build a more efficient and sustainable lodging program. Using HRS’ digital platform and Green Stay Initiative, the company achieved a 31% reduction in CO₂ emissions per room night, 45% cost avoidance, and 95% online adoption. With clear goals to cut CO₂ emissions by 55% by 2030 and reach net zero by 2040, Deutsche Telekom continues advancing sustainable corporate travel.
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Introducing Lodging & Meetings
Your smartest asset for lodging and meeting management
Bring every booking, payment, and expense report together in one digital workflow. Finally get the convergence savings your stakeholders expect — and the seamless experience your teams deserve.
Stay
Leverage lodging from procurement to reclaim
Simplify how you book, pay, report, and reclaim VAT across transient, longstay, and group lodging. HRS ensures full access to the widest range of hotels, built-in payment methods, and easy expense report filing. So every business trip turns into a breeze.
- Get access to GDS, non-GDS, OTA, direct connects, and longstay inventory
- Secure the best rate and availability via our patented rate filter and fully automated rebooking
- Automate payments, invoicing, and enable 1-click expensing
- Get VAT back automatically with our superior level 3 data
- Report, reduce and remove CO₂ emissions with our Green Stay data
meet
Account for every meeting, end-to-end
From simple internal workshops to larger client events — manage every meeting in one place. Compare venues by cost, compliance, and environmental data. Automate sourcing, payment, and reclaim — for total control and zero manual effort.
- Enable self-service booking and automated RFPs with templates
- Compare venues on cost, availability, and ESG scores
- Pay securely and get real-time invoice validation
- Reclaim VAT with line-item invoice data automatically
- Score suppliers on sustainability, policy compliance, and traveler safety
This is HRS
Meet Copilot & Connect
Combine strategic, data-driven program management and seamless booking in one platform.
HRS Copilot
Your AI assistant
Built for travel and procurement managers, Copilot delivers proactive recommendations—helping you optimize savings, compliance, traveler experience, carbon emissions, and more. Backed by real-time data you can act on with a single click.
HRS Connect
Your smart all-in-one platform
Manage lodging and meetings end-to-end. Let travelers book transient, groups, longstay and meetings. Connect shows only compliant options at the best rates. Plus, it automates payment and invoicing, while feeding expense and reclaim systems. All in one.