hrs workforce travel
Workforce travel, solved
Plan, book, and manage accommodation for your crew, effortlessly. HRS Workforce Travel allows you to manage every single stay in one intelligent platform. Create projects with a few clicks and book entire group reservations automatically. In line with your policy, adjustable on the fly. Meet our AI-powered solution, purpose-built to save project managers time and money. Designed to offer a seamless experience for your workforce.
Impact
One platform, numerous benefits
HRS Workforce Travel has proven to deliver measurable results for businesses:
of processes are online
Digitize workflows for visibility and control.
of invoices are correct
Enjoy improved compliance by default.
of VCC acceptance
Reduce risks, while tracking your spend.
efficiency gains
Work efficiently with automation and AI.
Manage workforce travel magically
Eliminate manual work
No spreadsheets, no emails, no guesswork. Automate booking, payment, and invoicing across projects as well as groups to save time.
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Handle changes with ease
Create projects that match complex situations. Adjust dates, people, or locations automatically to stay flexible when plans shift.
Optimize your budget
Let AI recommend the best accommodation available—based on location, cost, contracts, and inventory. Book faster while staying compliant.
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Keep the overview 24/7
See all project stays, budgets, and supplier performance in one place. Real-time dashboards show exactly who is staying where, at what price.
Plan with the power of AI
Book smart, at scale
Manage everything effortlessly
Take the work out of workforce travel
Find the perfect accommodation for your crews across the globe, around the clock. Without manual work or scattered data. Ready to bring the power of AI to your workflow?
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Integration
One smart 360° solution
Engineered to enhance each other—HRS is your booking platform, Contract & Allotment Management is your compliance engine.
Integration
Manage contracts and allotments all-in-one
Your negotiated contracts shouldn't collect dust in drawers or email threads. Upload your agreements in a few clicks and approved suppliers appear automatically. Whenever you book an allotment contracted hotel, room blocks are automatically drawn—according to the crew size. Easy. Real-time tracking prevents overbooking. For higher compliance, higher use of allotments, and higher satisfaction.
Tech built for workforce travel
Our proprietary solution was designed to speed up your processes today.
Open API
HRS connects to a global network of accommodation providers, payment systems, and reporting tools. Because we work with multiple partners across each category, you're free to choose the suppliers that best fit your needs—not ours.
AI automation
No more chaos. The platform eliminates the manual work of planning and finding workforce accommodation. AI and automation handle the heavy lifting—so project managers can set up multi-location projects, add unlimited groups with different needs, and manage everything in one place online.
Smart procurement
Let our procurement team negotiate hotel rates for you. Prioritizing safety, sustainability, security, satisfaction, and savings based on your needs. Worldwide. Our rates are regularly audited for accuracy and only appear on the platform once they match the agreement.
Integrated payment
No more chasing invoices or manual reconciliation. HRS Pay automates every step from payment to reclaim. Invoices are collected, matched, and enriched with detailed data—for total transparency. This means fewer disputes, faster VAT reclaim, and full compliance. Finance teams get reliable data, while travelers enjoy a seamless experience. Win, win.
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FAQs
All your questions, answered.
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What is HRS Workforce Travel?
HRS Workforce Travel is a comprehensive project-based platform designed to remove the complexity planning, booking and managing workforce accommodation.
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Is this platform for only certain companies, industries or project types?
HRS Workforce Travel is a flexible platform that supports diverse use cases. Companies of all sizes and industries can benefit from embracing technology to plan, book and manage their workforce hotel stays globally. From small to large groups, from simple to complex projects for shorter or longer stays, the platform allows user to create projects and related groups according to their specific needs.
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How does the booking process works?
The HRS Workforce platform allows travel managers and operation teams to define projects, create groups based on specific needs, upload traveler information and book hotel reservations for employees and contractors. AI-powered recommendations are displayed for fast group bookings and automation books travelers according to the selected order. Booking modifications and cancellations are made online, payments and confirmations are sent to stakeholders immediately.
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Can the platform display my negotiated rates?
Yes. Your corporate negotiated rates can be added to the system and be displayed to be booked on the HRS Crew platform, with all agreed amenities, cancelation policies, terms and conditions.
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Can the platform manage allotments?
Yes. The system manages hotel room blocks in real time, optimizing usage, preventing overbooking, releasing room according to terms and conditions and providing operations teams with visibility into availability and utilization. The contracts and allotments are managed via the HRS Contract & Allotment Management System.