Meetings & Events

Process of registering, tracking, communicating with and supporting event or meeting participants.

Difference between contracted and actually used room nights, often creating financial liability if the room block is underfilled.

Contract clause defining how many rooms or services must be consumed before penalties apply.

Technology and production services for events, including sound, screens, lighting, streaming and presentation equipment.

Operational document used by venues to confirm event details such as timing, room setup, F&B, AV and staffing.

Larger business event designed around education, networking, industry discussion or internal alignment.

Deadline after which unused room block inventory may be released or penalties may apply.

Local event partner providing destination logistics, venue support, transport, experiences and supplier coordination.

Catering and hospitality services for meetings and events, often a major contract and budget component.

Minimum food and beverage spend a venue requires for an event or meeting booking.

Contract clause covering extraordinary events that may prevent fulfillment, such as natural disasters or government restrictions.

Negotiated hotel rate for attendees or travelers associated with a specific event or group movement.

Travel involving multiple people moving for the same event, meeting, project or purpose.

Service or provider managing hotel accommodations and room blocks for a conference or large event.

Travel used as a reward, recognition or performance incentive, usually part of the meetings and events category.

Central hotel bill covering event-related charges such as rooms, catering, AV, meeting space and agreed incidentals.

Bundled venue offer that may include room hire, catering, AV, accommodation or delegate services.

Company rules governing when, where and how meetings are sourced, approved, paid and reported.

Process for capturing attendee details, preferences, approvals, accommodation needs and participation status.

Corporate category covering internal meetings, customer events, conferences, incentives, trade shows and group programs.

Acronym for Meetings, Incentives, Conferences and Exhibitions or Events.

Review of final event charges against contract, attendee counts, room pickup, invoices and approved budget.

Formal request sent to hotels, venues or suppliers to collect pricing, availability, terms and service capabilities.

Set of hotel rooms reserved for a group, meeting or event, usually at a negotiated rate.

List of attendees or travelers assigned to specific rooms, dates, preferences and booking details.

Number of rooms actually booked or consumed from a contracted room block.

Formal program, governance model and technology/process framework for managing meetings strategically.

Enterprise-wide discipline for managing meeting processes, spend, suppliers, data, risk and measurable outcomes.

Process of identifying and comparing suitable venues for meetings or events.

Procurement-led process for requesting, comparing, negotiating and contracting venues.

Difference between contracted room block and expected actual pickup, often negotiated to reduce attrition risk.