HRS for Professional Services
Powering travel programs for professional services
From client projects to partner meetings, professional services teams travel constantly—Monday to Fridays, all year round. HRS automates lodging and meeting management from booking to expense to reclaim for your entire firm. Set up preferred suppliers, check their performance, and reduce maverick buying by giving your consultants the frictionless experience they deserve. End-to-end, and audit-ready.
Status Quo
Lodging & meeting management is complex for consultants
Most travel programs weren't built for the realities of consulting, legal, and audit work. Here's why lodging and meeting management in this industry is challenging:
Last-minute shifts
Client schedules change constantly. Without flexible tools, consultants can’t modify or cancel bookings quickly — causing delays, cancellation fees, rebookings at premium rates, and a lot of frustration.
Off-program booking
Poor UX and lacking loyalty perks with other venues push travelers to book outside policy. This creates blind spots in spend, compliance, and duty of care, especially in high-risk locations.
Time-consuming reclaims
Submitting receipts, coding transactions, and reconciling expenses use up billable hours. Manual processes and slow reimbursements are especially frustrating for high-performers.
Why HRS
Give your travel program the gold status
HRS centralizes every aspect of lodging and meeting management—whether it’s transient or longstays, group travel, or meetings. Automate the entire process, from booking to payment to reporting, all in one place.
Fast-paced flexibility
When plans change, HRS adapts instantly. Book, modify, or cancel accommodations without manual approvals or phone calls. Dynamic rebooking finds better rates automatically, and your team stays productive—even when projects pivot overnight.
Compliant by default
Track every stay and meeting by project, department or client with audit-ready accuracy. HRS enforces policy automatically, provides full transparency for client billing, and keeps you compliant with firm standards and regulatory requirements.
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Effortless expenses
Eliminate receipt uploads, manual coding, and approvals. HRS automates expense capture, assigns costs to the right client or project instantly, all in sync with your accounting system. This allows consultants focus on client work, not paperwork.
Success stories
Proof from your peers
See how leading companies are transforming travel with HRS.
How Ströer achieved 94% Hotel Program Adoption with HRS
Ströer partnered with HRS to relaunch its hotel travel management with an end-to-end platform that centralized spend, increased transparency, simplified booking and payment, and boosted compliance. The company achieved 94% online adoption, 7.5% savings, 97% digital payment adoption, and strong sustainability and quality metrics across its lodging program.
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Global strategic lodging procurement, sustainability & enhanced adoption
Groupe Adeo partnered with HRS to centralize procurement, increase program adoption, and reduce travel-related emissions. Through end-to-end lodging management, improved payment solutions, and sustainability-focused processes, the group achieved significant cost avoidance, an 84% adoption rate, a 10% CO₂ reduction per room night, and 98% VCC acceptance.
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EnBW AG’s path to climate neutrality
EnBW AG partnered with HRS to digitize and automate its lodging program using AI-powered insights and sustainable hotel prioritization. Through the Lodging-as-a-Service platform and the Green Stay Initiative, the company reduced CO₂ emissions by 28%, increased program adoption by 33%, and gained full transparency over lodging spend — supporting its goal of becoming climate-neutral by 2035.
Data-Driven Transformation: How PwC Italy Reached 91% Online Adoption
PwC Italy overhauled its fragmented hotel booking process by partnering with HRS to build a structured, automated, and insight-based travel ecosystem. The initiative achieved 91% online adoption, streamlined compliance, and delivered measurable savings through data-driven transformation.
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The Road to Net Zero
Deutsche Telekom partnered with HRS to build a more efficient and sustainable lodging program. Using HRS’ digital platform and Green Stay Initiative, the company achieved a 31% reduction in CO₂ emissions per room night, 45% cost avoidance, and 95% online adoption. With clear goals to cut CO₂ emissions by 55% by 2030 and reach net zero by 2040, Deutsche Telekom continues advancing sustainable corporate travel.
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Introducing Lodging & Meetings
The best practice for lodging and meeting management
Bring all your bookings, payments, and expense reports together in one digital workflow. A solution designed for firms that rely on efficiency and employee satisfaction.
Stay
Handle lodging for every engagement, end-to-end
Offer compliant, program-approved accommodations anywhere, whether for an overnight stay or a three-month project. HRS helps you source, pay for, and book hotels while reaching your ESG goals. In one place.
- Get access to GDS, non-GDS, OTA, direct connects, and longstay inventory
- Secure the best rate and availability via our patented rate filter and fully automated rebooking
- Automate payments, invoicing, and enable 1-click expensing
- Get VAT back automatically with our superior level 3 data
- Report, reduce and remove CO₂ emissions with our Green Stay data
Meet
Manage client meetings and events holistically
HRS automates venue sourcing, approvals, and reconciliation for every gathering. Enjoy full cost control, compliance, and transparency for everything from client workshops to cross-functional alignment sessions.
- Enable self-service booking and automated RFPs with templates
- Compare venues on cost, availability, and ESG scores
- Pay securely and get real-time invoice validation
- Reclaim VAT with line-item invoice data automatically
- Score suppliers on sustainability, policy compliance, and traveler safety
This is HRS
Meet Copilot & Connect
Combine strategic, data-driven program management and seamless booking in one platform.
HRS Copilot
Your AI assistant
Built for travel and procurement managers, Copilot delivers proactive recommendations—helping you optimize savings, compliance, traveler experience, carbon emissions, and more. Backed by real-time data you can act on with a single click.
HRS Connect
Your smart all-in-one platform
Manage lodging and meetings end-to-end. Let travelers book transient, groups, longstay and meetings. Connect shows only compliant options at the best rates. Plus, it automates payment and invoicing, while feeding expense and reclaim systems. All in one.