HRS Transforms Workforce and Crew Travel via New Automation

HRS Launches Automated Workforce Travel Platform

HRS Transforms Workforce Travel, Leveraging New Automation to Elevate Crew Procurement, Hotel Booking and Payment Options

Initial Trials are Driving Efficiency Gains of 90 Percent; AI-Infused Processes Eliminate Numerous Legacy and Manual Tasks for Project Managers 

Cologne, Germany & New York, NY – 30 September, 2024 – HRS, the leading global corporate lodging and payment technology company, launched a revolutionary automated solution – HRS Workforce Travel – to address a historically complex segment of corporate travel.

HRS’ new platform promises to transform this sizable segment, empowering organizations and their project managers to deliver a seamless experience to their workforce and optimized results for management. Initial clients are already gaining from specialized procurement, flexible booking processes for employees and contractors, and digitized invoice reconciliation. Beyond saving money, the Workforce Travel platform provides real-time transparency, with automation dramatically reducing the time Project Managers spend orchestrating each deployment.

HRS will showcase the new Workforce Travel solution today at Business Travel News’ Innovate Conference in New York City.

A Growing Segment with Concealed Expenditures & Onerous Processes 

Earlier this summer, the Global Business Travel Associated published an updated metric on anticipated global travel spend for 2024, putting the figure at an all-time peak of $1.48 trillion. This research also put the spend level associated with crew and workforce travel at 22 percent of that total – a sum exceeding $325 billion annually.  

Given that figure, it is a remarkable reality that this specialized, non-traditional segment of “managed” travel is so shockingly unmanaged. For far too many companies – especially those in the vertical markets of construction, energy, media and mining – the lack of modern automation prevents initiatives and visibility that can save significant time and money. A reliance on manual and offline methods for travel arrangements often leads to delays, errors and multiple inefficiencies. Disorderly and misaligned payment and reconciliation practices across projects practically eliminate the possibilities for savings opportunities from lodging suppliers.  

At a time when AI and automated solutions in managed travel are driving notable savings and performance, it is time to lift workforce travel management into the digital age and empower companies in this segment to seize the advantages of data-driven solutions. 

HRS’ New End-to-End Platform Revolutionizes Workforce Travel Operations 

HRS’ proprietary Workforce Travel platform features processes that drive actionable data outcomes. The resulting AI-infused insights are transforming the day-to-day activities of operations staff and the hotels supporting crews - all via one solution. Specific features and benefits of the platform include:

• The enablement of enterprise-wide visibility across multiple projects for operations teams, including budget, running costs and real-time KPIs. Multiple team members can access projects simultaneously on the platform.  
• The platform provides the best options for each group within a project, recommending the top five hotels for expedited decision making. Managers can manually alter preferential options based upon project requirements, prior experiences at a specific property, etc.
• Automation then enables the booking and payment scenarios for each team with one click. Moreover, the technology monitors bookings across projects to prevent double bookings of teams and/or individuals. Traveler management, communications, booking updates and the exchange of team members – including employers and contractors – is handled easily via an intuitive app and “crew swap” function.
• Addressing prominent “time-spend” issues, the Workforce Travel platform digitizes processes from end to end, highlighted by payment reconciliation and invoice processing. And with the global scalability HRS offers, clients gain from real-time and historical audit capacity, putting data-driven insights in play that were previously never available in this segment.   

A more detailed listing of the features and benefits of HRS’ Workforce Travel solution can be found on HRS’ website.  

Initial trials of HRS’ Workforce Travel platform have delivered noteworthy results: 

• 90 percent efficiency gain across daily operations;​  
• 93 percent savings in process costs​; and  
• 95 percent automated invoice accuracy.   

“Our initial engagements with select companies that oversee multi-week projects has shown they are ready to seize the benefits of automation to make management of this segment easier, simpler and more strategic,” said Vincent Campana, Chief Revenue Officer of HRS’ New Business Ventures unit. “The digitization at the core of our new solution is transformative for this segment. Companies participating in initial trials are noting dramatic improvements in speed and savings, as well as visibility into data and forecasting that opens new doors to stronger supplier relations and prospective future savings on an unprecedented scale. We look forward to expediting our first deployments in the months ahead.” 

About HRS 

HRS is a global technology company focused on leveraging Artificial Intelligence to create fully-digital lodging experiences for corporations and their travelers. The company’s platform-based solutions are reinventing end-to-end travel management and the traveler experience for transient, meetings and workforce segments for Fortune 500 companies worldwide. HRS’ award-winning Green Stay Initiative enables hotels to showcase their sustainable attributes while helping companies on their quest towards NetZero travel. HRS has an unsurpassed network of ecosystem relationships, with secure API integrations to hotel suppliers, digital payment facilitators and booking solutions. More information at www.hrs.com and on LinkedIn.

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