Lodging & meetings management solution
Transform how your business travels
HRS helps companies to manage every aspect of staying, working, and paying for it worldwide. Powered by AI, all in one place. Lower your costs, stay compliant, hit your net-zero goals, improve traveler satisfaction, and boost adoption. Faster than ever. Ready?
The problem
Fragmentation is costing you
Traveler satisfaction, savings, and compliance is currently lost between your sheets. The problem? You lack the insights you need to reach your goals.
Missing inventory
Most systems cover just a fraction of the market. Meeting spaces? Non-GDS content? Not available in your results. So employees book elsewhere—and your program leaks spend you can’t see or control.
Disconnected data
Fragmented platforms make it impossible to track who booked and paid for what, where. Without centralized data, you can’t uphold duty of care, enforce policies, report emissions, or automate payments & expenses.
Lost savings
Meeting venues, groups, transient or and longstay accommodation are often sourced separately, even when they are in the same hotels. That’s money left on the table – with up to 19% savings based on our data.
Frustrated travelers
Today, travelers expect personalization, not paperwork. Clunky tools and offline processes make both booking and paying a pain—with limited self-service. The result: low adoption, more unmanaged spend.
This is HRS
The holistic solution to your problems
Meet Copilot + Connect. These two platforms empower you to manage the whole process from procurement to reclaim—for lodging and meetings. In a single place. Engineered to integrate seamlessly with your tech stack. Designed with an intuitive interface.
Experience the power of AI to save time, money, emissions, and manual work.
Products
Meet Copilot & Connect
Combine strategic, data-driven program management and seamless booking in one platform.
HRS Copilot
Your AI assistant
Built for travel and procurement managers, Copilot delivers proactive recommendations—helping you optimize savings, compliance, traveler experience, carbon emissions, and more. Backed by real-time data you can act on with a single click.
HRS Connect
Your smart all-in-one platform
Manage lodging and meetings end-to-end. Let travelers book transient, groups, longstay, and meetings. Connect shows only compliant options at the best rates. Plus, it automates payment and invoicing, while feeding expense and reclaim systems. All in one.
Testimonials
Why companies choose HRS
“Technology is an enabler — but it needs to be paired with deep operational experience. HRS offered both.”
Our partnership with HRS has increased adoption, lowered costs and emissions, and strengthened cost control through centralized payments – delivering greater visibility and user satisfaction for the Adeo Group.”
“HRS focus on product excellence, service delivery, and data integration has been invaluable. As a demanding client, we appreciate HRS's dynamic and solution-oriented approach. Our partnership extends far beyond contractual obligations, making it a truly great experience.”
“With HRS, we have managed to create data transparency at all levels of hotel procurement as well as significantly simplified the booking & payment process. This increases employee satisfaction, program adoption and ensures strategy-compliant behavior.”
“Our partnership with HRS not only addressed immediate challenges but also laid the groundwork for ongoing success, establishing a scalable, adaptive, and technology-driven foundation for the future of sustainable corporate travel at Deutsche Telekom.“
HRS's AI solutions give us transparency and control, reduce costs and emissions, and strengthen our climate strategy for 2035.
“HRS commitment to innovating via technology aligns with our overall approach to travel and lodging program management. They are a long-standing global partner in driving efficiency for our travel program.”
End-to-end solution
Corporate lodging & meetings without the chaos
Get ready to enjoy an automated, data-driven process that saves you time, and satisfies your team.
Stay
Handle lodging from procurement to reclaim
Whether it’s single hotel night, transient or longstay bookings: HRS is here to improve your whole process. All in one place.
- Get access to GDS, non-GDS, OTA, direct connects, and longstay inventory
- Secure the best rate and availability via our patented rate filter and fully automated rebooking
- Automate payments, invoicing, and enable 1-click expensing
- Get VAT back automatically with our superior level 3 data
- Report, reduce and remove CO₂ emissions with our Green Stay data
Work
Manage meetings and groups end-to-end
Simplify every single step of your workflow—from sourcing to payment processing, to reclaim. For simple meetings or large-scale group travel.
- Enable self-service booking and automated RFPs with templates
- Compare venues on cost, availability, and ESG scores
- Pay securely and get real-time invoice validation
- Reclaim VAT with line-item invoice data automatically
- Score suppliers on sustainability, policy compliance, and traveler safety
Results
Achieve your goals with AI
See how HRS makes your life easier—and your employee experience excellent.
Boost ROI
Act on benchmark-driven suggestions for procurement and savings opportunities. In real-time. With just 1 click.
Bookings
Get the best value
Let our solution filter rates, run audits, and rebookings automatically to unlock savings. No supplier change or manual work needed.
Traveler
Drive satisfaction
Personalized results, invisible booking and invoice management and 1-click expensing delight travelers and accountants alike.
Automate compliance
Stay compliant by default with smart rate filters and audits, as well as a fully automated process from pay to expense.
Hit ESG targets
Evaluate suppliers with science-based CO2 emissions in our platform. So you can finally report carbon impact with confidence.
Finance
Go from pay-to-reclaim
From virtual card to audit-proof invoicing all the way to VAT reclaim with our automated process. For maximum convenience and reclaim.
Success stories
Proof from your peers
See how leading companies are transforming travel with HRS.
The Road to Net Zero
Deutsche Telekom partnered with HRS to build a more efficient and sustainable lodging program. Using HRS’ digital platform and Green Stay Initiative, the company achieved a 31% reduction in CO₂ emissions per room night, 45% cost avoidance, and 95% online adoption. With clear goals to cut CO₂ emissions by 55% by 2030 and reach net zero by 2040, Deutsche Telekom continues advancing sustainable corporate travel.
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Data-Driven Transformation: How PwC Italy Reached 91% Online Adoption
PwC Italy overhauled its fragmented hotel booking process by partnering with HRS to build a structured, automated, and insight-based travel ecosystem. The initiative achieved 91% online adoption, streamlined compliance, and delivered measurable savings through data-driven transformation.
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EnBW AG’s path to climate neutrality
EnBW AG partnered with HRS to digitize and automate its lodging program using AI-powered insights and sustainable hotel prioritization. Through the Lodging-as-a-Service platform and the Green Stay Initiative, the company reduced CO₂ emissions by 28%, increased program adoption by 33%, and gained full transparency over lodging spend — supporting its goal of becoming climate-neutral by 2035.
Global strategic lodging procurement, sustainability & enhanced adoption
Groupe Adeo partnered with HRS to centralize procurement, increase program adoption, and reduce travel-related emissions. Through end-to-end lodging management, improved payment solutions, and sustainability-focused processes, the group achieved significant cost avoidance, an 84% adoption rate, a 10% CO₂ reduction per room night, and 98% VCC acceptance.
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How Ströer achieved 94% Hotel Program Adoption with HRS
Ströer partnered with HRS to relaunch its hotel travel management with an end-to-end platform that centralized spend, increased transparency, simplified booking and payment, and boosted compliance. The company achieved 94% online adoption, 7.5% savings, 97% digital payment adoption, and strong sustainability and quality metrics across its lodging program.
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Integrations
Integrate HRS effortlessly into your existing ecosystem
HRS works with 200+ solutions you already use. From OBE and TMCs to expense and payment systems.
Ready to reinvent your travel program?
Bring transient, longstay, meetings, and groups under one umbrella–and achieve up to 20% savings. All around the globe. Start your journey in just a few clicks. Let's go!
FAQs
All your questions, answered.
Solution & products
What is HRS Connect and what travel types does it support?
Connect is a unified platform for Transient, Group, Longstay, and Meetings bookings, offering intuitive UX, policy compliance, and full visibility. It converges bookings of all segments and enables a seamless booking to payment and expense experience for travelers and planers.
About us & our offer
What is HRS and how is it different from traditional travel management providers?
HRS is a technology-first corporate lodging and meetings platform offering end-to-end automation from procurement to booking, payment and expense delivering full spend visibility, increased traveler satisfaction, compliance and maximizing savings.
Sustainability
What is HRS Green Stay and how does it work?
HRS Green Stay provides science-based property-level data on water, waste and energy consumption, certified by ISO 14067, in its procurement and booking platform. This allows companies to actively reduce emissions and comply to reporting requirements.
Commercial & ROI
What savings can I expect with HRS?
Companies typically realize savings through convergence buying (up to 20% in meetings), realization of their full VAT reclaim potential, increased credit card rebates, and increased traveler adoption delivering more spend visibility and optimization potential.
Compliance, risk & data
How does HRS ensure compliance with global regulations (e.g. PSD3, CSRD, e-invoicing)?
HRS integrates evolving financial and sustainability regulations into its platform to ensure compliance and auditability.
UX & support
How do employees access and use the HRS platform?
Through browser-based tools or embedded plugins in your existing OBT, employees can book all lodging types with one interface.
About us & our offer
Which travel segments does HRS support?
HRS supports Transient, Group, Longstay, and Meeting segments, with integrated payment and expense processing.
Solution & products
What is HRS Copilot and how does it help travel managers?
Copilot is an AI-powered assistant that provides strategic recommendations on savings, sustainability, and traveler satisfaction based on your company’s data in real-time and allows execution with a single click enabled by the connectivity into your ecosystem.
Sustainability
How can I track and reduce my company’s CO₂ footprint with HRS?
HRS Copilot identifies emissions drivers in your program in real time and recommends actions to reduce emissions per room night; You can prioritize HRS Green Stay hotels based on their sustainability performance.
Commercial & ROI
How is the HRS solution priced?
HRS offers tier-based pricing on selected services often yielding 3x ROI from automation and reclaim. Please contact our sales teams for details.
Compliance, risk & data
How does HRS support Duty of Care and traveler safety?
With centralized booking visibility, real-time location tracking, and integrations with risk management providers.
UX & support
What kind of support does HRS provide during implementation?
A dedicated governance framework, deep-dive discovery workshops, and project consultants ensure tailored onboarding and optimization.
About us & our offer
What makes HRS different from TMCs or OBTs like SAP Concur or Cytric?
HRS complements these systems with deep lodging and meeting management capabilities, enabled by automation and AI and addressing gaps in personalization, sustainability, and compliance. HRS has a track record in working with all major TMCs across their Global F500 customer base.
Compliance, risk & data
Is our data safe with HRS?
Yes. All data is stored in European cloud data centers (e.g., Frankfurt), with enterprise-grade data security protocols in place.
Solution & products
How does HRS integrate with existing booking or expense tools?
HRS offers open API integrations into OBEs like SAP Concur Travel, Cytric and KDS, and connects with expense platforms including SAP Concur Expense, Cytric Expense and Chrome River.
UX & support
Can I see a demo or test the platform before signing?
Yes. We offer personalized demo sessions and a deep-dive workshop with our consultants. Please contact our sales teams for details.
About us & our offer
Does HRS provide access to global content?
With HRS you gain full global content coverage to GDS and non-GDS content via direct connects, chain connects, OTA integrations as well as the GDS. HRS will load your negotiated rates for GDS and non-GDS properties.
Solution & products
How does HRS support payment and invoicing?
Using your existing bank and/or issuer HRS Pay enables the payment and invoice reconciliation fully automated, compliant and secure for your transient, groups, meetings and longstay bookings.
Solution & products
Can HRS automate the expense process?
Yes. The digitally collected and corrected invoice is enriched with booking data and fed into the expense system of your company. The pre-populated expense report can be validated with a single click.
Solution & products
Is HRS Pay limited to certain issuers or banks?
HRS Pay works with your existing bank and most of the global issuers like Air+, American Express, Citi, Master Card and UATP as well as local issuers like Ant Finance. So you can benefit of your existing bank and card setup maximizing benefits and rebates while gaining more control over your spend.