HRS for Procurement Teams
Where leaders procure lodging & meetings
Turn fragmented spend into your strategic advantage. With HRS, you unite transient, meetings, and group lodging in one solution. Unlock serious savings with dynamic sourcing, and rate auditing, automate ESG reporting, and improve adoption. Ready?
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Transformation
Turn challenges into clarity
Tired of explaining budget overruns, lacking sustainability data, and low T&Cs acceptance? Solve your biggest problems by plugging our holistic solution into your existing tech stack.
Automated rates
Save time with end-to-end digital rate sourcing, instant bid comparison, and automated rate loading.
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Convergence savings
One platform to combine meetings, groups, transient, and longstay to maximize your savings.
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Volume leverage
Consolidating meetings and lodging provides an edge at negotiation tables—for better contracts and bigger discounts.
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Audited suppliers
Automatic contract audits verify that hotels honor your rates and terms on every booking. So you get what you negotiated.
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Real-time insights
Performance dashboards and live benchmarks let you pivot strategies instantly, not quarterly.
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Emissions data
Receive sustainability data on property-level for optimized procurement and better booking decisions.
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Better results
Automatically audit rates and get unmatched coverage on chains and 75% of independent operators.
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“With HRS, We have managed to create data transparency at all levels of hotel procurement as well as significantly simplified the booking and payment process. This increases employee satisfaction, program adoption and ensures strategy-compliant behavior”
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What procurement teams can achieve with the power of AI
Unlock savings of
20%
bringing transient, meetings, and groups together in one place.
Save between
30-40%
time on sourcing with an automated RFPs compared to a manual process
More than
90%
rate availability in contracted hotels through HRS sourcing
The solution for procurement teams
Converge lodging and meetings for maximum leverage
Never procure lodging and meetings separately again. Bring both categories into one platform. Unlock volume discounts, new efficiency, and sustainability data.
Stay
Consolidate and conquer lodging
Streamline your lodging procurement with end-to-end automation—from rate negotiation to real-time program optimization. No new tools or setup needed. Save time on manual compliance checks, supplier audits, sourcing, and price comparisons.
- Benefit from dynamic sourcing, rate auditing, and VAT reclaim for savings
- Compare bids across 50K+ properties worldwide
- Access pre-vetted global suppliers with standardized T&Cs
- Consolidated data, governance dashboards, and ESG reporting for maximum compliance
- Fully automated rate audit to secure vendor compliance
- Improve adoption rate with seamless booking, and integrated payment
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Meet
End invisible meeting spend
What used to be impossible is now visible. Track your unmanaged spend in the meetings category. Gain complete transparency over your most complex procurement process—from initial RFP to final payment. Without the guessing game.
- Digital RFP process with automated venue sourcing, supplier outreach
- Side-by-side analysis of proposals with standardized criteria and instant approvals
- VCC automation for each booking
- Live budget tracker with automatic alerts
- Property-level CO₂ data embedded in venue selection for ESG-compliant event planning
Gain new negotiation power in procurement
Step into the future of travel procurement and stop making million-dollar decisions with outdated numbers. See how convergence buying and automated audits turn scattered spend into serious savings. With proactive recommendations from AI.
Integrations
Integrate HRS effortlessly into your existing ecosystem
HRS works with 200+ solutions you already use. From OBE and TMCs to expense and payment systems.
Success stories
Proof from your peers
See how leading companies are transforming travel with HRS.
How Ströer achieved 94% Hotel Program Adoption with HRS
Ströer partnered with HRS to relaunch its hotel travel management with an end-to-end platform that centralized spend, increased transparency, simplified booking and payment, and boosted compliance. The company achieved 94% online adoption, 7.5% savings, 97% digital payment adoption, and strong sustainability and quality metrics across its lodging program.
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Global strategic lodging procurement, sustainability & enhanced adoption
Groupe Adeo partnered with HRS to centralize procurement, increase program adoption, and reduce travel-related emissions. Through end-to-end lodging management, improved payment solutions, and sustainability-focused processes, the group achieved significant cost avoidance, an 84% adoption rate, a 10% CO₂ reduction per room night, and 98% VCC acceptance.
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EnBW AG’s path to climate neutrality
EnBW AG partnered with HRS to digitize and automate its lodging program using AI-powered insights and sustainable hotel prioritization. Through the Lodging-as-a-Service platform and the Green Stay Initiative, the company reduced CO₂ emissions by 28%, increased program adoption by 33%, and gained full transparency over lodging spend — supporting its goal of becoming climate-neutral by 2035.
Data-Driven Transformation: How PwC Italy Reached 91% Online Adoption
PwC Italy overhauled its fragmented hotel booking process by partnering with HRS to build a structured, automated, and insight-based travel ecosystem. The initiative achieved 91% online adoption, streamlined compliance, and delivered measurable savings through data-driven transformation.
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The Road to Net Zero
Deutsche Telekom partnered with HRS to build a more efficient and sustainable lodging program. Using HRS’ digital platform and Green Stay Initiative, the company achieved a 31% reduction in CO₂ emissions per room night, 45% cost avoidance, and 95% online adoption. With clear goals to cut CO₂ emissions by 55% by 2030 and reach net zero by 2040, Deutsche Telekom continues advancing sustainable corporate travel.
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FAQs
All your questions, answered.
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How does HRS help me consolidate suppliers and drive savings?
Through convergence buying across lodging and meetings, HRS enables you to negotiate betterdeals, increase adoption, and ensure those deals are actually executed.
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How do I manage compliance and risk across suppliers?
HRS audits rates, invoices, and booking behavior—ensuring negotiated terms are honored andflagging anomalies to reduce fraud and improve supplier performance.
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Can I track sustainability performance in sourcing?
Yes. HRS Green Stay offers ISO-certified CO₂ data per property. You can prioritize suppliers based on Green Stay performance metrics (water, waste and energy) and include sustainability in your Procurement exercise.
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How does HRS help with supplier selection and benchmarking?
HRS provides structured supplier data, risk assessments, and performance benchmarks across regions and verticals— and provides unbiased recommendations so you select the right partners at the right terms.
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Is there a standard governance or implementation framework?
Yes. HRS supports you through discovery workshops, phased rollouts, and dedicated success teams—ensuring alignment across travel, finance, and sustainability.