HRS for meeting managers
The modern way to manage meetings
Planning made easy. With HRS, you control the entire meetings lifecycle—from sourcing to reconciliation—in one intuitive interface. Our proprietary platform is powered by AI to offer you the best booking experience: from simple meetings, to groups, extended stays, and more.
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Transformation
Move from organizing to optimizing
Stop troubleshooting and start planning strategically. Get the clarity, data, and cost control you need to organize outstanding gatherings.
All in one place online
Use the same platform to organize simple meetings, large groups, and extended stays digitally. With automations.
Automated workflows
Consolidate meetings, extended stays, and groups for better rates. Easily streamline approvals and payments.
Real-time data
Always keep an overview, track spending, policy compliance, and receive predictive insights. Instantly.
Fully compliant
Leverage our data on security, sustainability, savings, satisfaction, and safety to drive adoption and compliance.
Intelligent invoicing
Audited, reconciled, and directly integrated into your system—that's automated invoicing for you.
Make your meeting program more efficient
Save up to
20%
through convergence buying for meetings & accommodation
Reduce workload up to
90%
with fully digitalized expense management.
Recover up to
100%
VAT—saving significant event costs.
The solution for meeting planners
Manage meetings and stays seamlessly
Organize simple meetings, large groups, and extended stays in one place. From procurement-to-reclaim.
Meet
Set up simple meetings fast
About 30% of travel spend comes from simple meetings—but most of it slips through unmanaged. With HRS Connect, you can now control everything in one automated flow. From sourcing to final invoice.
- AI-powered venue matching with automated RFP generation
- Real-time budget tracking for automated policy compliance
- VCC integration with paperless payments
- 90% less manual reconciliation with digital invoicing
- CO₂ tracking and VAT reclaim embedded by default
Stay
Leverage large groups and longstays
Consolidate all group bookings, and extended stays into one platform to secure better rates through convergence. Keep spend, compliance, and CO₂ under control—without extra effort.
- Unlock savings with consolidated sourcing and booking
- Reduce ADR with centralized contracts
- Instant VAT reclaim with up to 100% recovery
- Integrates with all leading OBEs
- L3 data from invoices feeds directly into expense reports
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Plan your meetings and group travel in one place
Organize everything from simple meetings to large group bookings from one platform. Watch as complex organization processes become seamless with our proprietary solution. In just a few clicks.
Integrations
Integrate HRS effortlessly into your existing ecosystem
HRS works with 200+ solutions you already use. From OBE and TMCs to expense and payment systems.
Success stories
Proof from your peers
See how leading companies are transforming travel with HRS.
How Ströer achieved 94% Hotel Program Adoption with HRS
Ströer partnered with HRS to relaunch its hotel travel management with an end-to-end platform that centralized spend, increased transparency, simplified booking and payment, and boosted compliance. The company achieved 94% online adoption, 7.5% savings, 97% digital payment adoption, and strong sustainability and quality metrics across its lodging program.
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Global strategic lodging procurement, sustainability & enhanced adoption
Groupe Adeo partnered with HRS to centralize procurement, increase program adoption, and reduce travel-related emissions. Through end-to-end lodging management, improved payment solutions, and sustainability-focused processes, the group achieved significant cost avoidance, an 84% adoption rate, a 10% CO₂ reduction per room night, and 98% VCC acceptance.
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EnBW AG’s path to climate neutrality
EnBW AG partnered with HRS to digitize and automate its lodging program using AI-powered insights and sustainable hotel prioritization. Through the Lodging-as-a-Service platform and the Green Stay Initiative, the company reduced CO₂ emissions by 28%, increased program adoption by 33%, and gained full transparency over lodging spend — supporting its goal of becoming climate-neutral by 2035.
Data-Driven Transformation: How PwC Italy Reached 91% Online Adoption
PwC Italy overhauled its fragmented hotel booking process by partnering with HRS to build a structured, automated, and insight-based travel ecosystem. The initiative achieved 91% online adoption, streamlined compliance, and delivered measurable savings through data-driven transformation.
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The Road to Net Zero
Deutsche Telekom partnered with HRS to build a more efficient and sustainable lodging program. Using HRS’ digital platform and Green Stay Initiative, the company achieved a 31% reduction in CO₂ emissions per room night, 45% cost avoidance, and 95% online adoption. With clear goals to cut CO₂ emissions by 55% by 2030 and reach net zero by 2040, Deutsche Telekom continues advancing sustainable corporate travel.
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FAQs
All your questions, answered.
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How can HRS simplify complex meeting bookings?
With Connect, you can source, compare, and book meeting venues using pre-configured templates. Total pricing is visible upfront, with integrated payments and approvals.
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How do I ensure policy and budget compliance for events?
Budgets and policies are embedded in the booking process. Only eligible venues are shown, and HRS Pay ensures all invoices are reconciled, matched against the contract and pre-approved before payment is executed.
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Can I pay centrally or do I need a credit card?
Meetings and ancillaries are paid using your companies virtual cards, direct bank transfers, or purchase orders—no personal card needed. All payments are traceable and matched to bookings, contract and invoices.
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How can I report on meeting-related emissions?
Green Stay now includes data for meeting spaces—so you can track and report CO₂ at both the hotel and event level.
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What about recurring internal meetings or trainings?
HRS offers configurable templates for common meeting types, streamlining repeat bookings and ensuring cost consistency across events.