Lodging & meeting management
Your route to strategic travel management
Boost the performance of your travel program with our smart AI. For everything—from longstays, to transient, meetings, as well as hotel bookings. Receive actionable insights to help you negotiate better rates, identify savings opportunities, and improve ROI. All within your existing corporate travel ecosystem.
BENEFITS
Power up your travel program
Enough of the manual chaos, fragmented systems, and low adoption rates. Get the clarity you need to turn lodging and meetings into a strategic asset. With the help of AI and HRS.
One source of truth
Keep lodging, longstays, meetings, and transient together with their payments in one place. For a full overview.
End-to-end automation
Let our solution handle everything from booking to payment to VAT reclaim.
Better traveler experience
Offer an intuitive interface to keep travelers engaged—and compliant.
Built-in governance
Smart filters and processes ensure automatic compliance.
Seamless workflows
Get one view for all stakeholders to stay in sync.
Additional savings
Improve ROI through AI insights, convergence buying, and automatic rebooking.
Strategic enhancements
Drive strategic wins for your company with AI and real-time data.
“Our partnership with HRS has laid the foundation for long-term success by creating a scalable, adaptable and technology-driven foundation for the future of sustainable business travel at Deutsche Telekom”
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Fast-track to success for travel managers
Traveler satisfaction was raised by
+27%
with integrated payments, and an intuitive interface.
HRS unlocked savings of up to
20%
thanks to convergence buying, rebooking automation, and better rate visibility.
With HRS you can remove
98%
of manual touchpoints – from payment, invoice, and expense to VAT reclaim .
The solution for travel managers
Master lodging and meetings in one place
Handle every aspect of corporate travel with confidence—whether it's hotel bookings, meeting venues, or longstay accommodations. Excel in every area, at the click of a button.
Stay
Complete control on lodging
Finally gain full transparency into every part of your lodging program. Automate hotel bookings from sourcing to payment, ensure compliance, and track your sustainability metrics in real time. Serve your travelers better than ever, while making smarter decisions. End-to-end.
- Get insights and implement them instantly with Copilot's predictive AI
- Connect your existing solutions like SAP, Concur or Coupa to our API
- Improve adoption with top results from a global supplier network
- See all the carbon footprint data via our Green Stay integration
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Meet
Manage meetings smarter
Planning, booking, and paying for meetings is harder than it should be. With HRS, you can handle the full process in one place. Find the right venue, enable payments, and track spend with zero guesswork. End-to-end, simple, efficient. So you can focus on strategic work.
- Receive venue results matching your policy, preference, and budget
- Enable virtual card payment to remove friction with expense reports
- Seamless integration with your OBE and payment processes
- Automated contract-to-invoice audit and validation for full accuracy and compliance
Take the pilot’s seat in travel management
It's time to unlock the strategic leader within. Give us a few minutes to show you how to upgrade your corporate lodging and meetings program—while keeping your existing tech stack and workflow.
Integrations
Integrate HRS effortlessly into your existing ecosystem
HRS works with 200+ solutions you already use. From OBE and TMCs to expense and payment systems.
Success stories
Proof from your peers
See how leading companies are transforming travel with HRS.
How Ströer achieved 94% Hotel Program Adoption with HRS
Ströer partnered with HRS to relaunch its hotel travel management with an end-to-end platform that centralized spend, increased transparency, simplified booking and payment, and boosted compliance. The company achieved 94% online adoption, 7.5% savings, 97% digital payment adoption, and strong sustainability and quality metrics across its lodging program.
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Global strategic lodging procurement, sustainability & enhanced adoption
Groupe Adeo partnered with HRS to centralize procurement, increase program adoption, and reduce travel-related emissions. Through end-to-end lodging management, improved payment solutions, and sustainability-focused processes, the group achieved significant cost avoidance, an 84% adoption rate, a 10% CO₂ reduction per room night, and 98% VCC acceptance.
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EnBW AG’s path to climate neutrality
EnBW AG partnered with HRS to digitize and automate its lodging program using AI-powered insights and sustainable hotel prioritization. Through the Lodging-as-a-Service platform and the Green Stay Initiative, the company reduced CO₂ emissions by 28%, increased program adoption by 33%, and gained full transparency over lodging spend — supporting its goal of becoming climate-neutral by 2035.
Data-Driven Transformation: How PwC Italy Reached 91% Online Adoption
PwC Italy overhauled its fragmented hotel booking process by partnering with HRS to build a structured, automated, and insight-based travel ecosystem. The initiative achieved 91% online adoption, streamlined compliance, and delivered measurable savings through data-driven transformation.
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The Road to Net Zero
Deutsche Telekom partnered with HRS to build a more efficient and sustainable lodging program. Using HRS’ digital platform and Green Stay Initiative, the company achieved a 31% reduction in CO₂ emissions per room night, 45% cost avoidance, and 95% online adoption. With clear goals to cut CO₂ emissions by 55% by 2030 and reach net zero by 2040, Deutsche Telekom continues advancing sustainable corporate travel.
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FAQs
All your questions, answered.
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How does HRS help me gain more control over unmanaged spend?
HRS enables full visibility and management of all lodging and meeting spend, including transient, groups, meetings and longstay. With its procure to reclaim approach it captures spend holistically and drives adoption and compliance —covering the 70% of spend that is typically unmanaged.
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What visibility do I get across different travel segments?
With HRS, you have full transparency across Transient, Longstay, Group, and Meetingtravel—including booking data, supplier performance, and traveler behavior.
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Can I enforce travel policies through HRS?
Yes. HRS integrates your policies across all travel types. Based on your policy and program priorities travelers receive recommendations that comply with your program, including rate caps,sustainability, and preferred hotels. This drives compliance and traveler satisfaction simultaneously.
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How does Copilot support my daily work?
Copilot turns your data into strategic insights—suggesting optimizations on adoption, satisfaction, sustainability, and cost savings, so you can act like a true “Travel CEO”. Execution is activated with a single click.
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Will HRS replace my OBT or TMC?
No. HRS complements your OBT or TMC by filling gaps (especially in meetings, longstay, and group bookings) and integrates seamlessly with SAP Concur, Cytric, and more.