HRS for finance & accounting
Turn invisible spend into visible savings
No more leaks, lags, or late nights buried in expense reports. Finally gain control over your lodging and meeting spend with real-time data. From transient to longstay, meetings to groups—experience seamless integration with your ERP and payment systems. For a fully automated process.
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Transformation
Go from complexity to financial control
Fragmented systems, manual reconciliation, compliance risks, and unclaimed VAT put finance & accounting teams under pressure.
Integrated payments
Enable fully automated booking and payment processes by accepting VCC in both GDS and non-GDS.
Compliant by design
Improve your regulatory compliance and audit-readiness with built-in adherence to PSD3, SCA, and E-Invoicing.
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Full spend visibility
Budget better with real-time, itemized data and live AI optimizations.
1-click approval
Expenses approve themselves thanks to embedded workflows and full audit trail.
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One source of truth
Keep all spend categories in one place, from procurement to payment. Reduce manual reconciliation by over 90%.
Maximum reclaim
99% invoice coverage and Level 3 data allow for maximum VAT reclaim. Automatically.
Digital invoice collection
Expenses approve themselves thanks to embedded workflows and full audit trail.
"HRS commitment to innovating via technology aligns with our overall approach to travel and lodging program management, They are a long-standing global partner in driving efficiency for our travel program."
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Metrics that matter to you
Collect and audit
99%
of invoices correctly
Achieve up to
100%
VAT reclaim
Experience
98%
acceptance of VCCs
The solution for Finance & Accounting
Seamlessly save on lodging & meetings
Unlock extra value and reduce manual effort, even as regulations evolve. Protect your business—and your budget at the click of a button.
Stay
Make lodging more efficient
Lodging spend doesn’t have to be a black box. HRS gives finance teams the ability to track, audit, and reclaim—all in one place. Across transient, longstay, and group bookings with AI-powered automation.
- Enriched Level 3 data with audit trail for compliance
- CO₂ metrics embedded in booking & billing
- Automatic VAT reclaim with per-booking detail worldwide
- Real-time expense syncing
- Digital invoice collection before checkout
- Predictive insights and recommendations for accurate budgeting
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Meet
Spend smarter on meetings
HRS makes it easy to capture meeting room bookings, venue payments, and associated expenses with context. Benefit from intelligent auditing, invoice matching, and reconciliation to eliminate manual errors.
- Seamless connection to SAP Concur, Cytric, Coupa & Amadeus
- +88% process savings through fully automated invoice collection, verification & correction
- 100% more efficient with automated deposit, payment & archiving
- VCC automation for every booking worldwide
- ESG & VAT reporting built in — compliance data ready on every invoice
Meet the future of spend management
Make your next month-end close your fastest yet. With automations from procurement to reimbursement. Find out why global leaders have already made the switch to HRS.
Integrations
Integrate HRS effortlessly into your existing ecosystem
HRS works with 200+ solutions you already use. From OBE and TMCs to expense and payment systems.
Success stories
Proof from your peers
See how leading companies are transforming travel with HRS.
How Ströer achieved 94% Hotel Program Adoption with HRS
Ströer partnered with HRS to relaunch its hotel travel management with an end-to-end platform that centralized spend, increased transparency, simplified booking and payment, and boosted compliance. The company achieved 94% online adoption, 7.5% savings, 97% digital payment adoption, and strong sustainability and quality metrics across its lodging program.
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Global strategic lodging procurement, sustainability & enhanced adoption
Groupe Adeo partnered with HRS to centralize procurement, increase program adoption, and reduce travel-related emissions. Through end-to-end lodging management, improved payment solutions, and sustainability-focused processes, the group achieved significant cost avoidance, an 84% adoption rate, a 10% CO₂ reduction per room night, and 98% VCC acceptance.
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EnBW AG’s path to climate neutrality
EnBW AG partnered with HRS to digitize and automate its lodging program using AI-powered insights and sustainable hotel prioritization. Through the Lodging-as-a-Service platform and the Green Stay Initiative, the company reduced CO₂ emissions by 28%, increased program adoption by 33%, and gained full transparency over lodging spend — supporting its goal of becoming climate-neutral by 2035.
Data-Driven Transformation: How PwC Italy Reached 91% Online Adoption
PwC Italy overhauled its fragmented hotel booking process by partnering with HRS to build a structured, automated, and insight-based travel ecosystem. The initiative achieved 91% online adoption, streamlined compliance, and delivered measurable savings through data-driven transformation.
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The Road to Net Zero
Deutsche Telekom partnered with HRS to build a more efficient and sustainable lodging program. Using HRS’ digital platform and Green Stay Initiative, the company achieved a 31% reduction in CO₂ emissions per room night, 45% cost avoidance, and 95% online adoption. With clear goals to cut CO₂ emissions by 55% by 2030 and reach net zero by 2040, Deutsche Telekom continues advancing sustainable corporate travel.
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FAQs for Finance & Accounting
All your questions, answered.
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How does HRS improve invoice and payment accuracy?
All invoices are digitally processed and matched against bookings and negotiated terms. Line-item discrepancies are flagged and corrected automatically.
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What’s the benefit of the “1-Click Expense” feature?
It eliminates manual processes by automatically syncing booking, payment, and enriched invoice data with your expense tool—supporting SAP Concur Expense, Cytric Expense, Emburse Chrome River, and more.
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How does HRS support VAT reclaim?
We digitize and standardize all invoices and enrich them with booking data. The resulting Level 3Data are the base to reclaim VAT across borders. On average, customers see up to 77% higherreclaim rates.
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Can I meet e-invoicing and regulatory compliance standards?
Yes. HRS is compliant with evolving e-invoicing mandates (e.g., Italy, France), SCA, PSD3, and supports CSRD-aligned sustainability reporting.
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How can I reduce process costs in travel-related accounting?
By consolidating all travel payments into one automated flow—linked to ERP systems like SAP and Coupa—you reduce errors, reconciliation time, and overhead.